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Contract Authorization and Project Ordinance Adoption for Jones Ferry Road Median Modifications Associated with the Jones Ferry Road Restriping Project
PURPOSE: The purpose of this agenda item is to request that the Town Council authorize the Town Manager to execute a contract to Triangle Grading & Paving to modify the three sections of the center median on Jones Ferry Road and to adopt a project ordinance.
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Department
DEPARTMENT: Public Works, Planning, and Finance
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Contact
CONTACT INFORMATION: Ben Schmadeke, Capital Project Manager, 919-918-7424, bschmadeke@carrboronc.gov <mailto:bschmadeke@carrboronc.gov>; Christina Moon, Planning Administrator, 919-918-7325, cmoon@carrboronc.gov <mailto:cmoon@carrboronc.gov>; Arche McAdoo, Finance Director, 919-918-7439, AMcAdoo@carrboronc.gov <mailto:AMcAdoo@carrboronc.gov>>
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate __X__ Comprehensive Plan _X___Other
Council Direction Statement
The installation of a westbound buffered bike lane on Jones Ferry Road is a priority project in the 2021 Bicycle Plan Update and by extension, included as a project in the Comprehensive Plan. The project will advance Town interests in race & equity and reducing greenhouse gas emissions as well.
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Information
INFORMATION: NCDOT is scheduled to resurface Jones Ferry Road in the summer of 2024. The Town has prepared a pavement marking plan to modify the street cross section such that buffered bike lanes can be added to the westbound lane from Alabama Avenue to the Willow Creek Shopping Center. In order to provide sufficient space for a bike lane, three sections of existing center median need to be narrower. The Town is responsible for completing this work prior to the resurfacing project. A graphic showing the location of the median work is provided (Attachment B).
On August 11, 2023, a formal bid was advertised on the Town website. Three firms submitted bids by the September 14th deadline. A summary of the bid results is provided in Table 1 below.
Table 1 - Summary of Bids
|
Bidder |
Bid Amount |
NC Certified HUB |
|
Hollins Construction Services |
$392,425.00 |
100% |
|
The Sunrock Group |
$361,598.50 |
13.6% |
|
Triangle Grading & Paving |
$343,692.00 |
0% |
Staff anticipates issuing a Notice of Proceed (NTP) in January 2024. Construction will proceed shortly thereafter and be complete by May 2024. The median modification project must be sequenced prior to the NCDOT resurfacing.
NCDOT will complete the resurfacing project between May and August of 2024, as part of its regular summer resurfacing schedule. NCDOT work includes milling the existing pavement, micro-milling as needed to improve the grading around drop-inlet grates in the bike lanes, paving and installation of pavement markings. The new westbound permanent bike lane will be made functionable at this time. Some signal changes will also be needed to accommodate the lane shift and will be the Town’s responsibility to complete in tandem with the paving process. Town staff will remove the existing plastic delineators along the eastbound bike lane and re-install them once the work is finished. It should be noted that if the Town does not proceed with the median work, the resurfacing work will occur without the installation of the buffered westbound bike lane.
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Fiscal and Staff Impact
FISCAL IMPACT: The anticipated cost for the Town’s portion of the project is $418,592; this includes the median modification and the subsequent design and construction for the necessary signal changes. $218,414 of American Rescue Plan Act (ARPA) funds earmarked for the implementation of the Bike Plan, and $200,178 of Town capital funds for Bike-Ped Project PL 20212 have been identified to cover project costs.
Staff impacts will involve project management, coordination with the vendor and NCDOT, and public communication relating to possible lane closures.
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Recommendation
RECOMMENDATION: The Town Manager recommends that the Town Council adopt the resolution (Attachment A) authorizing the Town Manager to award the contract to Triangle Grading & Paving and adopting a Project Ordinance to reflect the total project costs. The Town Council reserves the right to reject any or all proposals.
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