Title
Resolution to Approve FY27 Mowing Services Contract with Landscaper, LLC for Highway NC-54 and Designated Town Properties
PURPOSE: To request Town Council approve the FY27 contract with Landscaper, LLC for mowing services along Highway NC-54 and at designated Town properties.
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Department
DEPARTMENT: Public Works
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan __X_Other
Council Direction Statement
Per Town Code Section 3-1 (b)(9)(i) the Town Council is required to approve contracts for purchases of goods or services that exceed $60,000. The proposed mowing contract exceeds the limit.
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Information
INFORMATION: In accordance with the Town’s purchasing manual, staff issued an informal Request for Bids on March 10, 2025, seeking right-of-way mowing services along Highway NC-54 and grassy areas at the following Town properties:
• 301 W Main St. (Fire Station 1, Town Hall, and Town Commons)
• 108 Bim St. (Civic Club)
• 401 Davie Rd. (Westwood Cemetery)
• 1411 Homestead Rd. (Fire Station 2)
• 306 Broad St. (Baldwin Park)
• 217 Simpson St. (Simpson Park)
To encourage participation from minority- and women-owned business enterprises (MWBE), the opportunity was advertised on the NC HUB site. The Town received three bids on April 29, 2025. All bids were submitted for three-year service terms, consistent with the scope outlined in the solicitation.
Following evaluation, Landscaper, LLC submitted the lowest responsive bid. Landscaper, LLC is a minority-owned business, and the Town previously contracted with the firm for FY26 (Year 1) of the multi-year mowing services agreement.
Approval is now requested for the next year of service. FY27 (Year 2) of the quoted service period is anticipated to begin July 1, 2027, and end June 30, 2028, with an estimated annual cost of $79,899.60. See Attachment A - FY27 Mowing Services - Summary of Second Year Quote Amounts.
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Fiscal and Staff Impact
FISCAL IMPACT: Adequate funding for this contract has been budgeted in the Public Works FY27 Budget.
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Recommendation
RECOMMENDATION: Staff recommends that Town Council approve the attached resolution (Attachment B) authorizing the Town Manager to execute a contract with Landscaper, LLC for FY27 mowing services along Highway NC-54 and at designated Town properties, in an amount not to exceed $79,899.60.
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