TITLE: Title
Request to Authorize the Town Manager to Execute a Supplemental Agreement with NCDOT to Extend Project Milestones for the Bike Loop Detector Project (U-4726DF) and to Allocate Local Discretionary Funds to Increase the Project Budget.
PURPOSE: The purpose of this agenda item is for the Town Council to authorize the Town Manager to execute an updated supplemental agreement with NCDOT and to authorize staff to request transportation funds to cover additional estimated expenses to allow the project to move forward.
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DEPARTMENT: Planning and Finance
CONTACT INFORMATION: Christina Moon, Planning Administrator, 919-918-7325, cmoon@carrboronc.gov <mailto:cmoon@carrboronc.gov>; Patricia McGuire, Planning Director, 919-918-7327, pmcguire@carrboronc.gov <mailto:pmcguire@carrboronc.gov>; Arche McAdoo, Finance Director, 919-918-7300, amcadoo@carrboronc.gov <mailto:amcadoo@townofcarrboro.org>
INFORMATION: The Town has been working on a bike loop detector project to install bike detectors at three intersections downtown (East Main/Roberson, East Main/North Greensboro, Weaver/North Greensboro) and at West Poplar and NC 54 (U-4726DF) for several years. The project was advertised in October 2017 and again in June 2019 but did not receive any bidders either time. Staff had hoped to advertise the project again this summer to take advantage of the work on the East Main Street resurfacing/restriping project as a draw for potential contractors, but NCDOT deemed that the plans needed to be updated to meet current standards. On February 1, 2022, the Council approved a contract amendment with Stantec, the firm that prepared the pavement marking plans and signal plans for the East Main Street project, to prepare updated bid documents for the bike loops (Town of Carrboro - Meeting of Town Council on 2/1/2022 at 7:00 PM (legistar.com).
Design is now at 90-percent complete with one round of NCDOT review. An updated supplemental agreement with NCDOT is needed to extend the project milestones. The Engineer’s Estimate for the anticipated cost for construction indicates that additional funding will be necessary to complete the project. The Town has local discretionary (STBG-DA) funds available that could be allocated to the project as part a STIP amendment administered by the DCHC MPO. STBG-DA funds require a 20-percent local match.
There is currently $37,000 in the project budget: $15,180 (federal funds) and $23,795 (local match). The request to allocate $120,000 of STBG-DA funds would include $96,000 of new federal funds to the project; the existing Town funds would cover all but $4,000 of the required local match.
Previous agenda items on the bike loop detector projects include:
--A request to approve a supplemental agreement to extend project milestones on May 20, 2014 (Town of Carrboro - Meeting of Board of Aldermen on 5/20/2014 at 7:30 PM (legistar.com) <https://carrboro.legistar.com/MeetingDetail.aspx?ID=301303&GUID=064A8CFE-7FFA-4C18-9FB2-CA058C954E84&Options=&Search=>
--A request to extend project milestones and increase project funding on June 16, 2015 (Town of Carrboro - Meeting of Board of Aldermen on 6/16/2015 at 7:30 PM (legistar.com) <https://carrboro.legistar.com/MeetingDetail.aspx?ID=409660&GUID=EF2124DC-124A-4C8C-A7B4-EAC5EBF0F5A5&Options=&Search=>
--A request to authorize the Town Manager to select a contractor in anticipation of responsive bidders and a request to extend project milestones on June 27, 2017. Town of Carrboro - Meeting of Board of Aldermen on 6/27/2017 at 7:30 PM (legistar.com) <https://carrboro.legistar.com/MeetingDetail.aspx?ID=532849&GUID=3D5EAE20-AAAA-4F0F-A02B-6F860909991F&Options=&Search=>.
FISCAL & STAFF IMPACT: The current probable cost for construction is $137,067. The use of local discretionary funds (STBG-DA) requires $4,000 of additional Town funds to meet the local match of 20-percent; funding from the Town’s existing operational budget is planned for this match.
RECOMMENDATION:r Staff recommends that the Town Council consider the resolution provided (Attachment A) authorizing the Town Manager to execute a supplemental agreement with NCDOT to extend the project milestones and to authorize staff to request an allocation of a portion of the Town’s local discretionary (STBG-DA) funds toward the bike loop detector project.