TITLE: Title
A Public Hearing on the Temporary Street Closing Permit Application for the Not So Normal 5K, 10K, and Half Marathon races.
PURPOSE: The purpose for this meeting is to receive public input for a Street Closing Permit Application submitted by Hairy Pony Racing Association for the temporary closing and usage of streets from 7:30AM to 12:30PM on Sunday, May 17th 2015 to accommodate the Not So Normal 5k, 10K, and Half Marathon.
body
DEPARTMENT: Public Works
CONTACT INFORMATION: George Seiz, 918-7427
INFORMATION: This is the second year for this event, however, the event coordinator (Jay Radford) is expanding the event from just a 5K race to also include a 10k race (6.1 miles) and half marathon (13.1 miles). All three races will start at the same time (8:00 am) and will finish in the same location from roughly 8:30 am until 11:00 am. The 10k and half marathon will be limited to 100 runners each and roughly 700 runners/walkers are anticipated for the 5K. The race organizer will provide a follow vehicle on the half marathon course to pick up runners that fall behind the pace to finish the run by 11:00 am.
E. Main St, near Lloyd St, will be closed to traffic from 7:55AM to 8:05AM. Weaver Street, between W. Main St. and E. Main St. will be closed to traffic from 7:45AM to 8:15PM. Other streets will remain open to traffic during the races, however, drivers may experience intermittent interruptions due to runners crossing streets and traffic control by police, public works, and race organizers. Attached is map of the event.
The scope of this event will require staffing that exceeds what the Public Works and Police Departments can typically provide and subsequently the coordinator will be hiring additional professional staff to help manage the event. Town staff will help coordinate the traffic control.
Proceeds will go to The Arts Center and PTA Thrift shop, and The Super Cooper Foundation. The event coordinator has submitted a Street Closing Permit Application for the temporary closing and usage of public streets on Sunday, May 17th, 2015, from 7:30 AM to 12:30 PM:
In accordance with Section 7-19 of the Town Code, a Public Hearing to receive public input prior to issuing a Street Closing Permit is required for this event.
FISCAL & STAFF IMPACT: The applicant will be responsible for all costs incurred by Police and Public Works to facilitate this event. The applicant will be sent an itemized bill for the final costs incurred by Police and Public Works. The applicant has paid the application fee.
RECOMMENDATION:r It is recommended that the Board approve the attached resolution for the temporary closing and usage of public streets in order to accommodate the No To 5K, 10K, and Half Marathon events under the following stipulations:
1. Applicant shall distribute flyers of notification, to persons occupying property abutting the streets where the event is to take place, of the contents of the resolution.
2. Applicants shall be responsible for all costs incurred by Public Works and Police to facilitate this event. Applicant shall also be responsible for costs to hire additional forces for traffic control.
3. Applicant will be sent an itemized bill for the final costs incurred by Public Works and Police.