Title
Resolution Authorizing the FY27 Lease Agreement with RDK Assets, Inc. for Three Refuse Collection Trucks
PURPOSE: To obtain Town Council authorization to execute an FY27 lease agreement with RDK Assets, Inc. for three refuse collection trucks required to support municipal solid waste operations.
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Department
DEPARTMENT: Public Works
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan _X__Other
Council Direction Statement
Under Town Code Section 3-1(b)(9)(i), Town Council approval is required for contracts exceeding $60,000. The proposed FY27 lease with RDK Assets, Inc. exceeds this threshold and therefore requires Council authorization.
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Information
INFORMATION: Tropical Storm Chantal caused extensive flooding that resulted in the loss of several Town solid waste vehicles, including two side-loader trucks used for residential and yard waste collection, one front-loader truck used for commercial and multifamily dumpster service, and one Heil Half Pack Odyssey capable of servicing both residential roll-out containers and front-load dumpsters.
Following the storm, staff solicited three competitive quotes in July 2025 for the lease of replacement refuse collection vehicles. RDK Assets, Inc., a Sourcewell-contracted vendor, submitted the lowest responsive quote, and the Town entered into a 13-month lease in FY26 to maintain continuity of service. Sourcewell competitively solicits vendors on behalf of government agencies nationwide, allowing local governments to use a single cooperative bid process rather than issuing separate RFPs, which streamlines procurement and ensures competitive pricing.
To ensure uninterrupted solid waste operations in FY27, staff recommends renewing the existing lease with RDK Assets, Inc. for an additional 11-month term (August 2026-June 2027). Continuing with the current vendor eliminates delivery charges associated with switching providers and reduces overall costs. The proposed FY27 lease totals $302,500 for one front-loader and two side-loader refuse trucks. See Attachment A - FY26 Refuse Truck Lease Summary of Quotes.
The Town collects approximately 6,700 tons of municipal solid waste annually.
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Fiscal and Staff Impact
FISCAL IMPACT: Funding for the proposed FY27 refuse truck leases is included in the Public Works Department’s FY27 operating budget.
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Recommendation
RECOMMENDATION: Staff recommends Town Council approve the attached resolution (Attachment B) authorizing the Town Manager to execute a FY27 lease agreement with RDK Assets, Inc. for three refuse collection vehicles in an amount not to exceed $302,500.
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