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Supplemental Agreement with NCDOT and Amended Project Ordinance for Homestead Road-Chapel Hill High School Multiuse Path Project
PURPOSE: The purpose of this agenda item is for the Town Council authorize the Town Manager to execute a Supplemental Agreement with the North Carolina Department of Transportation to add $201,116 of additional funds to the Homestead Road-Chapel Hill High School Multiuse Path (TIP# U-4726-DE) and to amend the project ordinance.
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Department
DEPARTMENT: Planning, Zoning, and Inspections; Finance; Public Works
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Contact
CONTACT INFORMATION: Tina Moon, Planning Administrator, 919-918-7325; Langston Ramseur, Interim Finance Director, 919-918-7345; Ben Schmadeke, Capital Projects Manager, 919-918-7424
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate _X__ Comprehensive Plan ____Other
Council Direction Statement
Completion of the Homestead Road-Chapel Hill High School Multiuse path (Homestead-CHHS-MUP) has been a long-standing goal of the Town. The path has been in use since 2018, connecting the community with a safe route to school. The Town has committed to improving walkability and bikeability through adding greenways as detailed in the Comprehensive Plan. Pocket questions are provided as Attachment B.
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Information
INFORMATION: On June 26, 2018, the Carrboro Board of Aldermen authorized staff to submit a TIP amendment to allocate $194,660 of local discretionary (Federal STBG-DA funds) to the Homestead Road-CHHS MUP; the amount included the required 20-percent local match of $38,932 (Town of Carrboro - Meeting of Board of Aldermen on 6/26/2018 at 7:30 PM (legistar.com) <https://carrboro.legistar.com/MeetingDetail.aspx?ID=571564&GUID=7AAC13E3-39A8-4184-8736-76F7A63650B0&Options=&Search=>). The Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) Board approved the amendment on August 8, 2018. Funding was allocated to TIP# U-4726 which is a group project number but was not allocated specifically to U-4726-DE the project number for the Homestead-CHHS MUP. Staff has been working with MPO and NCDOT staff to provide the necessary documentation to assign the $194,660 to the Homestead-CHHS MUP. On October 31, 2023, Town staff received a communication from NCDOT that a supplemental agreement was in preparation to allocate $251,395 of local discretionary (Federal STBG-DA) funds to the project. The increase is likely due to iterative rounding.
As noted above, Federal STBG-DA funds require a 20-percent local match; $201,116 (federal) / $50,279 (local match). On June 6, 2023, the Town Council approved a Capital Project Ordinance for the Homestead-CHHS MUP which involved transferring $237,000 from the General Fund to the Capital Projects Fund to undertake the required tasks to close-out the project (Town of Carrboro - Meeting of Town Council on 6/6/2023 at 7:00 PM (legistar.com) <https://carrboro.legistar.com/MeetingDetail.aspx?ID=1088374&GUID=E6BA5215-7EB5-4A18-9345-5C04B893511C&Options=&Search=>). After consulting with Public Works about the costs associated with the remaining close-out items, staff recommends applying $50,279 of the $237,000 of close-out funds for the local discretionary local match. This would add $201,116 of federal funds to the Homestead-CHHS MUP project increasing the total project budget to $438,116. The additional STBG-DA funds may be used to as reimbursement for project costs and NCDOT administrative fees.
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Fiscal and Staff Impact
FISCAL IMPACT: $201,116 of federal STBG-DA funds would be added to the project. $50,279 of funds in the existing project budget may be used for the local match, increasing the total project budget from $237,000 to $438,116.
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Recommendation
RECOMMENDATION: Staff recommends that the Town Council approve the resolution (Attachment A) authorizing the Town Manager to execute Supplemental Agreement #5 with NCDOT for the Homestead Road-Chapel Hill High School Multiuse Path and amending the project ordinance.
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