Title
Authorization for the Town Manager to Enter into a Contract with Design-Build Firm for Town Hall Renovation
PURPOSE: To seek Council authorization for the Town Manager to negotiate and enter into a contract not to exceed $750,000 with the selected design-build firm to complete phase 1 of the Town Hall building design and renovation project.
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Department
DEPARTMENT: Public Works, Finance
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Council Direction
COUNCIL DIRECTION:
__X Race/Equity __X Climate __X Comprehensive Plan ____Other
Council Direction Statement
On June 20, 2023, the Carrboro Town Council approved a resolution authorizing the use of unassigned fund balance of $1 million for professional services, such as architects, engineers, consultants and other professionals needed for the design and construction of renovations for Town Hall. See Attachment A - Resolution approving Unassigned Fund Balance for Town Hall Renovations. The renovation is intended to improve functionality, accessibility, and energy efficiency.
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Information
INFORMATION: On April 8, 2025, the Town posted a Request for Qualifications for Design-Build Services for the Town Hall. A qualifications-based selection process was conducted in accordance with North Carolina General Statutes, resulting in the shortlisting and interview of six design-build teams. Following evaluation, a preferred firm will be identified based on qualifications, experience, and proposed approach. The posting for RFQs is attached as Attachment B - Posted RFQ.
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Fiscal and Staff Impact
FISCAL IMPACT: The fiscal impact for phase 1 of the Town Hall design and renovation project will be up to $750,000 to be funded out of the Capital Projects fund. These funds were previously allocated for this project on June 20, 2023.
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Recommendation
RECOMMENDATION: Staff recommend that the Town Council approve the attached resolution, allowing the Town Manager to award a contract in an amount not to exceed $750,000 to the selected design-build firm to complete phase 1 of the Town Hall design and renovation project.
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