Title
Contract Amendment with DRMP for the South Greensboro Street Sidewalk Project
PURPOSE: The Town has an executed contract with DRMP, formerly Ramey Kemp & Associates, for the preparation of preliminary design and bid documents for the South Greensboro Street Sidewalk. The purpose of this agenda item is to authorize the Town Manager to execute a contract amendment to reflect additional work and to extend the project schedule.
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Department
DEPARTMENT: Planning, Zoning, and Inspections
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Council Direction
COUNCIL DIRECTION:
_X__ Race/Equity __X__ Climate _X___ Comprehensive Plan _X___Other
Council Direction Statement
The South Greensboro Street sidewalk will provide improved pedestrian safety along a major north-south corridor in Carrboro. The project is included in the Comprehensive Plan as a priority project, advancing multimodal travel options and the Town’s efforts toward climate action and race/equity. Pocket questions have been prepared for previous agenda items.
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Information
INFORMATION: The Town has a contract in place with DRMP to prepare preliminary design and associated bid documents for the South Greensboro Street sidewalk project (C-5650). Challenges associated with the design of the new water line required by the project has led to delays in the design process. The process has been further complicated by two aspects of the design: 1) the OWASA’s policy for utility easements and access to infrastructure for maintenance which has required revisions to the design, and 2) NCDOT’s resurfacing schedule and changing resurfacing boundaries. The NCDOT maintenance schedule comes into play with the request to resurface a segment of South Greensboro Street as part of the sidewalk project. The changing length of the resurfacing segment affects the environmental document necessitating modifications to the approved document and additional consultations with state agencies such as the State Historic Preservation Office. Staff has been working closely with the consultant team to resolve these matters, but additional work will be needed to advance the project final bid documents.
DRMP has provided an updated scope to accomplish the necessary work for an additional $152,179.04; the scope and cost is under NCDOT review.
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Fiscal and Staff Impact
FISCAL IMPACT: The current project budget is $4,434,131, with $537,793.79 allocated for design. This would increase the cost of design to $689,972.83. There is sufficient funds in the project budget to move forward with the contract amendment. Staff is seeking additional funds to address anticipated increases in construction costs and will bring back a budget amendment at a future meeting when a more accurate construction cost estimate is available.
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Recommendation
RECOMMENDATION: Staff recommends that the Town Council approve the resolution (Attachment A) authorizing the Town Manager to execute a contract amendment with DRMP for additional work and an extended timeline so that the project can be advertised for construction.
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