Title
Request to Authorize Manager to Extend Contract with Stantec for Design Services Relating to the Bike Loop Detector Project (U-4726-DF)
PURPOSE: The purpose of this agenda item is to authorize the Town Manager to extend the contract with Stantec, the consulting firm preparing the updated plans and specifications for the bike loop detector project.
end
Department
DEPARTMENT: Planning, Finance
end
Contact
CONTACT INFORMATION: Christina Moon, Planning Administrator, 919-918-7325, cmoon@carrboronc.gov <mailto:cmoon@carrboronc.gov>; Patricia McGuire, Planning Director, 919-918-7327, pmcguire@carrboronc.gov <mailto:pmcguire@carrboronc.gov>; Langston Ramseur, Interim Finance Director, 919-918-7439, lramseur@carrboronc.gov <mailto:lramseur@carrboronc.gov>
end
Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate __X__ Comprehensive Plan __X__Other
Council Direction Statement
The Bike Loop Detector Project is identified in the updated Bicycle Plan and Comprehensive Plan. Bike loops trigger traffic signal lights to change, reducing the tendency for cyclists to bike through a red light and risk an accident. Racial Equity pocket questions have been completed and are attached (Attachment B).
end
Information
INFORMATION: On February 1, 2022, the Town Council authorized the Manager to execute a contract with Stantec, a transportation engineering and plan firm, to update the construction documents for the Bike Loop Detector Project (TIP# U-4726-DF). The plans and specification manual are at 90-pecent completion. However, the Engineer’s Estimate for construction indicated that additional funding would be needed to finalize the project. The staff obtained Council approval to submit a Transportation Improvement Program (TIP) amendment through the DCHC Metropolitan Planning Organization (MPO). This amendment aims to allocate federal local discretionary funds (STBG-DA) to the project budget, to facilitate project progression. The additional funds were programmed into the FY2020-2029 NCDOT State Transportation Improvement Program in June, and the Town adopted an amendment to the capital project ordinance on October 24th. It is now necessary to amend the contract with Stantec to extend the project milestones. The project must be completed by June 2024.
Of note, the project involves the design and installation of bicycle loop detectors at four intersections. Three of these intersections are located in the downtown area - Weaver/Greensboro, Main/Greensboro, and Main/Roberson - with a fourth at Poplar and NC 54. Bike loop detectors, which are inductive loops embedded in the pavement, activate the traffic signal to advance to the green phase of the light cycle. This technology aims to minimize the likelihood of cyclists entering intersections against the traffic signal.
end
Fiscal and Staff Impact
FISCAL IMPACT: The amendment is necessary to extend the contract period to align with the current project timeline. No additional design costs are anticipated at this time.
end
Recommendation
RECOMMENDATION: Staff recommends that the Town Council consider the resolution (Attachment A) authorizing the Town Manager to execute a contract extension for Stantec.
end