TITLE: Title
Request for approval of a Supplemental Agreement and amend the Capital Project Ordinance for the Rogers Road Sidewalk Project
PURPOSE: The purpose of this item is to request the Board of Aldermen approve the following items regarding the Rogers Road Sidewalk Project: a supplemental agreement with NCDOT for additional funding and time extension, appropriate additional bond funds, and amend the Capital Project Ordinance.
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DEPARTMENT: Public Works, Management Services
CONTACT INFORMATION: George Seiz, Public Works Director, 918-7427; Arche McAdoo, Finance Director, 918-7439
INFORMATION:
Public Works and our consultant, Sungate Design Group, continue to work on the design of this project. Plans are at now close to 90% complete. There have been two public meetings held for adjacent residents. The first was held on September of 2012 where town staff presented the general design concept and obtained feedback, and the second was on April 10, 2014 when staff presented preliminary plans and again obtained feedback. Staff continues to work on minimizing impacts to a few properties along the project.
Project cost estimates have increased as we have progressed thru the design process. There have been many challenges due to the limited right-of-way and terrain. Previously $1,088,000.00 had been allocated to this project utilizing STP-DA funds, Bond Funds and Capital Reserves. The total project cost estimate is now $1,371,658 which includes design, construction, construction inspection engineering (CEI) and easement/ROW acquisition.
A supplemental agreement with NCDOT was approved by the BOA back in December of 2012 extending the due date for the plans and specs to October 31, 2013. The proposed supplemental agreement that the BOA is being asked to approve extends that date to September 30, 2014. The supplemental agreement also provides for additional STP-DA funds in the amount of $113,640. This agreement is follow-up to the action the BOA took in November 19, 2013 amending the schedule of STP-DA projects to reallocate funding from two projects (South Greensboro St. sidewalk and Bel Arbor-Plantation Acres Multi-use Path) to the Rogers Road sidewalk project in the amount of $113,640.
In addition to the STP-Da funds provided thru the supplemental agreement, town staff is also recommending the re-allocation of available bond funds to provide adequate revenues for the completion of this project.
FISCAL & STAFF IMPACT: Significant staff hours will be required to obtain easements/ROW in the next three months and administer the final plan design.
1. The following revenues are anticipated to be available to the Town of Carrboro to complete this project:
Federal STP-DA Funds |
$ 542,600.00 |
Carrboro Capital Reserve Funds |
$ 143,823.00 |
Carrboro Bond Funds |
$ 685,235.00 |
|
$ 1,371,658.00 |
2. The following amount is appropriated for this project to be expended in the following manner:
Engineering/Design |
$ 102,278.00 |
Construction |
$ 1,152,380.00 |
Contingency/ROW & Easements |
$ 117,000.00 |
|
$ 1,371,658.00 |
RECOMMENDATION:r It is recommended the BOA approve the attached resolution amending the Capital Project Ordinance for the Rogers Road Sidewalk improvements and authorizing the Town Manager to execute a municipal agreement with NCDOT.