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Request to Award 2024 Street Resurfacing Contract
PURPOSE: The purpose of this agenda item is to request that the Town Council award the 2024 Resurfacing Project to Daniels, Inc. of Garner.
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Department
DEPARTMENT: Public Works, Finance
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Contact
CONTACT INFORMATION: Kevin Belanger, Public Works Director, 919-918-7432; Mike Johnson, Capital Projects Manager, 919-918-7424; Bret Greene, Finance Director, 919-918-7439
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity __X__ Climate __X__ Comprehensive Plan ____Other
Council Direction Statement
This work corresponds with Carrboro Connects Chapter 10: Public Services & Communication (Public Works 1A) - Administer contracts for bi-annual street resurfacing, sidewalk improvements, and pavement markings based on maintenance needs identified in the Pavement Condition Survey and Sidewalk and Curb Ramp Condition Survey.
Annual maintenance and resurfacing of Town roads are necessary to prevent asphalt pavement failure and to maintain safe infrastructure. In addition to street resurfacing, this project will include updating a number of curb ramps for ADA compliance, adding pavement markings for traffic calming/bicycle safety purposes (Attachment C), and applying an asphalt rejuvenator on recently resurfaced streets that will both extend the serviceable life of those streets and neutralize some of the pollutants and greenhouse gases from vehicular exhaust via a photocatalytic reaction (Attachment D). The complete list of locations can be found in Attachment A.
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Information
INFORMATION: The Town of Carrboro receives annual State Powell Bill funds for roadway maintenance. In 2022, Public Works hired LaBella Associates to conduct a Town-wide street condition assessment. Utilizing the results of this assessment, Public Works developed a project manual and bid package for street resurfacing and patching. According to the assessment, the weighted average Pavement Condition Rating (PCR) of the streets selected for resurfacing is 48.0, compared to an overall average PCR of 90.8 for the Town’s entire street system. This bid package was advertised on April 22, 2024 and a public bid opening was held on May 15, 2024, only one bidder was present, so the bid was not opened. The project was re-advertised on May 16th, and a second public bid opening was held on May23rd. The results of this bid opening can be found in Attachment B: Summary of Bids.
Staff have taken steps to reach minority and women-owned business enterprises (MWBE) by advertising the bid opportunity on the NC HUB site and in The Triangle Tribune newspaper. Bidders were required to make good faith efforts to include MWBE subcontractor participation and to provide documentation of outreach and participation.
The Racial Equity Pocket Questionnaire has been completed for this agenda item and can be found in Attachment E.
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Fiscal and Staff Impact
FISCAL IMPACT: The fiscal impact for the resurfacing project will be $688,205.17 to be funded out of Powell Bill revenues.
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Recommendation
RECOMMENDATION: The Town Manager recommends that the Town Council approve the attached resolution (Attachment F), awarding the contract to Daniels, Inc. of Garner, the lowest responsive, responsible bidder.
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