Title
Request to Issue a Street Closing Permit for the Volunteers for Youth Inaugural Annual 5k Run.
PURPOSE: To request the Town Council consider adopting a resolution to issue a Street Closing Permit Application submitted by Volunteers for Youth, a non-profit corporation, for the temporary closing and usage of West Weaver Street, East Weaver Street, West Main Street, Simpson Street, North Greensboro Street, East Poplar Street, and Oak Avenue from 8:00 a.m. to 10:00 a.m. on Saturday, April 12, 2025, for the Volunteers for Youth Inaugural Annual 5k Run.
end
Department
DEPARTMENT: Public Works
end
Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan __X__Other
Council Direction Statement
On April 24, 2018, Town Council approved revisions to Article III of Chapter 7 of the Town Code relating to regulation of street or other public events. The revised Town Code removed the requirement for a public hearing prior to approval of a street closing permit by the Town Council. Town Code requires:
Section 7-20 Staff Review - Upon receipt of the permit application, the administrator shall circulate it to the police chief, the fire chief, the public works director, and other appropriate persons, such as the Special Events Committee for their comment. The administrator may arrange to have a conference on the application with the applicant and one or more department heads.
Section 7-24: Street Closing in the Carrboro Town Code: “(a) If the administrator finds that the permit should be issued and that, to conduct the event, it is necessary to close a street or to reroute traffic, the Town Council may pass a resolution authorizing this to be done. No such resolution shall be passed affecting streets that are part of the street system without the approval of the State Department of Transportation.
(b) The resolution shall identify the street or portion thereof to be affected and shall indicate the date and time when the street or portion thereof is to be closed or traffic thereon is to be limited in some way. The resolution shall also direct the administrator to have appropriate traffic control devices installed to give notice of the temporary traffic controls.”
end
Information
INFORMATION: Volunteers for Youth submitted a Street Closing Permit Application for the temporary closing and usage of portions of West Weaver Street, East Weaver Street, West Main Street, Simpson Street, North Greensboro Street, East Poplar Street, and Oak Avenue on Saturday, April 12, 2025, from 8:00 a.m. to 10:00 a.m. to host the Volunteers for Youth Inaugural Annual 5k Run. The Town’s Special Event Committee reviewed the Town of Carrboro Community Event Pre-Application (See Attachment A - Town of Carrboro Community Event Pre-Application) and event organizers met with Town staff to discuss logistics and needs from the Town. The Street Closing Permit Application, including the road race map, is included as Attachment B. Department of Transportation approval letter is included as Attachment C.
Volunteers for Youth is an established 501(c)3 “community organization providing diverse, quality programs to help local young people achieve their potential” through mentoring programs, community service, and Teen Court. The event is intended to raise awareness and funds for Volunteer for Youth.
end
Fiscal and Staff Impact
FISCAL IMPACT: Carrboro Public Works and Police Department staff will help set up and maintain the required street closures. The applicant will be responsible for all costs incurred by the Town to facilitate the event. The applicant paid the Street Closing Permit Application fee.
end
Recommendation
RECOMMENDATION: The Town Manager recommends the Town Council approve the attached resolution (Attachment D) issuing the street closing permit for the Volunteers for Youth Inaugural Annual 5k Run.
end