Title
Resolution to Authorize the Town Manager to Execute a Contract for the Fleet Alternative Fuels Feasibility Analysis
PURPOSE: The purpose of this agenda item is to request that the Town Council authorize the Town Manager to execute a contract for the Fleet Alternative Fuels Feasibility Analysis.
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Department
DEPARTMENT: Planning
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Contact
CONTACT INFORMATION: Laura Janway, Environmental Sustainability Coordinator, ljanway@townofcarrboro.org, (919) 918-7326; Patricia McGuire, Planning Director, pmcguire@townofcarrboro.org, (919) 918-7327
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Council Direction
COUNCIL DIRECTION:
_X__ Race/Equity __X__ Climate __X_ Comprehensive Plan ____Other
Council Direction Statement
The Town’s vehicle fleet represents a significant sector of direct municipal greenhouse gas emissions. The fleet study will analyze the feasibility of altering the configuration of the municipal fleet to help meet the Town’s greenhouse gas emissions reduction goals. The study will include the following components: 1. Current Available Fuel Vehicle and Equipment Review; 2. Infrastructure Needs Assessment; 3. Facility Capacity Analysis; 4. Repair and Maintenance Needs Assessment; 5. Projected Greenhouse Gas Emissions Reduction Scenarios; 6. Projected Costs and Return on Investment (ROI) Scenarios; and 7. Draft Phased Fleet and Equipment Conversion Plan.
One of the strategies listed in the municipal operations section of Chapter 10 in the Comprehensive Plan is to reduce greenhouse gas emissions due to municipal fleet operations. The study will provide the Town with a draft fleet and equipment conversion plan that can be used to inform future decisions and reduce fleet emissions.
Racial Equity Pocket Questions are provided as Attachment B.
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Information
INFORMATION: On February 17, 2023, the Town received three responses to the Request for Proposals (RFP) for a Fleet Alternative Fuels Feasibility Analysis. Three firms, CST Fleet Services, Kimley-Horn and BetterFleet submitted proposals. Staff from the Planning and Public Works Departments, including Laura Janway (Environmental Sustainability Coordinator), Eric Punkay (Environmental Planner), Ben Schmadeke (Capital Projects Manager) and Dustin Cook (Fleet Maintenance Supervisor), evaluated the firms using a scoring rubric created from the evaluation criteria outlined in the RFP. BetterFleet received the highest average score from the staff review team. Betterfleet has outlined an 18-week timeframe for the study.
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Fiscal and Staff Impact
FISCAL IMPACT: Betterfleet proposed a cost of $69,000 plus applicable taxes for the analysis. The Town has allocated $100,000 in the climate action budget for this project.
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Recommendation
RECOMMENDATION: The Town Manager recommends that the Town Council consider the attached resolution (Attachment A) to authorize the Town Manager to execute a contract with BetterFleet for the Town Alternative Fuels Feasibility Analysis.
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