Title
203 South Greensboro St. Project Furniture Procurement Authorization
PURPOSE: The purpose of this agenda item is for the Town Council to authorize the furniture procurement for the 203 Project
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Department
DEPARTMENT: Public Works
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Contact
CONTACT INFORMATION: Ben Schmadeke, bschmadeke@carrboronc.gov <mailto:bschmadeke@carrboronc.gov>, 919-918-7424
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan __X__Other
Council Direction Statement
This procurement is consistent with the Council’s priority of completing the 203 Project.
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Information
INFORMATION: Perkins & Will’s interior design team worked with Town and Orange County staff to select the most appropriate furnishings for the 203 Project. These furnishings include office workstations, conference room furniture, cubicles, common area seating, messy program worktables, Teen Center furniture, and stackable chairs for multipurpose spaces. Selections were made prioritizing durability and affordability while maintaining a design aesthetic consistent with the architecture. All pieces included in this procurement are either using State Contract pricing or were competitively bid. Additionally, bulk purchase discounts have been applied. Attachment B depicts the furniture selections.
The purchase order from the Town of Carrboro will include all Town furnishings and all shared furnishings, with Orange County reimbursing the Town at the cost share rate of 55.48% per the approved development agreement. Orange County will be issuing a separate purchase order for the library and Skills Development furnishings.
The timing of the purchase order is being made to allow for lead times and installation so that the building can be fully furnished at the end of construction. Any delay in placing the order may jeopardize the ability to furnish the building in-time for building opening and result in price increases.
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Fiscal and Staff Impact
FISCAL IMPACT: The furniture procurement is being made using the approved Furniture, Fixtures, and Equipment (FF&E) budget. Furnishing costs included in this purchase order are detailed below.
|
Town Furnishings |
$398,065.00 |
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Town Portion of Shared Furnishings |
$56,968.00 |
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County Portion of Shared Furnishings |
$70,992.00 |
|
Total |
$526,025.00 |
The total FF&E budget is $2,491,075.00. Additional FF&E expenses are accounted for, and costs are forecasted to come in under budget.
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Recommendation
RECOMMENDATION: It is recommended that the Town Council approve the attached resolution authorizing the purchase order for 203 Project furnishings.
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