TITLE: Title
Review of Parking Study Proposals - Responses to Town Request for Proposals
PURPOSE: The purpose of this item is to provide the Board with an opportunity to receive presentations from the three firms that submitted proposals in response to the Town’s request and decide to award a contract for the project or take other action. A resolution specifying follow-up action is provided for the Board’s use.
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DEPARTMENT: Planning, Finance
CONTACT INFORMATION: Bergen Watterson, Transportation Planner - 919-918-7329, bwatterson@townofcarrboro.org, Patricia McGuire 919-918-7327, pmcguire@townofcarrboro.org; Christina Moon 919-918-7325, cmoon@townofcarrboro.org; Arche McAdoo 919-918-7439, amcadoo@townofcarrboro.org
INFORMATION: The Town released a Request for Proposals (RFP) for the Parking Study on August 20th (Attachment B). Following the Board’s direction and considering that the RFP could yield more respondents than could reasonably be considered in an interview process involving the whole of the Board of Aldermen, the RFP included a provision that the top two proposals would be required to present their proposals. Three submittals were received by the deadline of September 10th and, while varying in approaches, all exhibit understanding of the project’s goals, experience with comparable efforts and capacity to carry out the requested study. The Town is requesting that all three firms meet with the Board of Aldermen to present their proposals and provide other information that may assist the Board in determining how it wishes to proceed with the project.
The three proposals received were:
• JM Teague - $67,355
• Kimley-Horn - $163,530
• VHB - $73,000
For additional background information on the development of the parking study vision and RFP, please see materials from the following meetings:
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November 12, 2013 |
February 11, 2014 |
April 21, 2015 |
Agenda <https://carrboro.legistar.com/View.ashx?M=A&ID=261239&GUID=CB9C3EF5-D685-4141-8622-7D7AE61A83AE>
Minutes <https://carrboro.legistar.com/View.ashx?M=M&ID=261239&GUID=CB9C3EF5-D685-4141-8622-7D7AE61A83AE>Agenda <https://carrboro.legistar.com/View.ashx?M=A&ID=278065&GUID=E8AC0D05-F7B8-43C3-B25F-CF5F9790490A>
Minutes <https://carrboro.legistar.com/View.ashx?M=M&ID=278065&GUID=E8AC0D05-F7B8-43C3-B25F-CF5F9790490A>
Agenda <https://carrboro.legistar.com/View.ashx?M=A&ID=388576&GUID=CAB62CA9-BDB7-4AA9-9DE0-44258BF2403F>
Minutes <https://carrboro.legistar.com/View.ashx?M=M&ID=388576&GUID=CAB62CA9-BDB7-4AA9-9DE0-44258BF2403F>
Proposals from the three respondents are provided, in alphabetical order (Attachments C, D, and E).
FISCAL & STAFF IMPACT: The Board appropriated $75,000 in the current year’s general fund budget for this project. This is sufficient to award a contract for two of the proposals. An additional $88,530 of budget appropriation would need to be made if the Board of Aldermen should desire to award a contract for the third proposal. If the Board elects to award a contract to the third proposal, an amendment to the budget ordinance is provided in Attachment A-2.
RECOMMENDATION:r Staff recommends that the board review the proposals, receive presentations from the three firms, make a contract award to one of the firms, and authorize the Town Manager to negotiate and execute the contract. Should the Board not make a contract award, further direction for staff is requested.