Title
319 Project Grant Ordinance Amendment
PURPOSE: The purpose of this agenda item is to amend the grant ordinance to approve the expenditure of up to $15k of funds from the Stormwater Utility Enterprise Fund for construction for the 319 grant project.
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Department
DEPARTMENT: Public Works
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Contact
CONTACT INFORMATION: Ben Schmadeke, Capital Projects Manager, (919) 918-7424; Randy Dodd, Stormwater Utility Manager, (919) 918-7341; Arche McAdoo, Finance Director, (919) 918-7300
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan X Other
Council Direction Statement
This item is necessary to implement the EPA 319 grant for which the Council approved a grant project ordinance on January 18, 2022. It is also directly responsive to the Council strategic priorities of addressing neighborhood flooding and erosion and developing a stormwater playbook through the piloting of a regenerative stormwater conveyance project.
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Information
INFORMATION: The Council approved the 319 grant application in 2021 and the grant award in early 2022. The Town has been providing grant administration support for the project which includes a coalition of the Town of Carrboro, Bolin Forest Phase 2 HOA, Bolin Forest Phase 3 HOA, Forest Court HOA, Friends of Bolin Creek, OWASA, Orange County, the North Carolina Cooperative Extension Service, the UNC Institute for the Environment, and Carrboro High School. Project design was completed in early 2023, a construction bid advertised in early May, and construction bids received on June 1. Bid advertisement included the minority paper Triangle Tribune and the N.C. Department of Administration Historically Underutilized Business portal, however out of the three bidders that participated, none were qualified Minority or Women-owned Business Enterprises (MWBEs). The lowest responsive, responsible bid for the Amber Ct. Base Scope was slightly above the project funds currently available in the project budget for construction. The attached project ordinance amendment resolution continues the direction previously provided through the grant project ordinance and enables completion of the Amber Ct. regenerative stormwater conveyance project and other grant activities relying on construction to be completed. The original project ordinance is also attached for reference.
The Amber Ct. scope of work includes bid alternates for additional minor plantings and landscaping features. These bid alternates were not selected and will be pursued outside of the project in partnership with the Homeowners’ Association and other project stakeholders. The Wild Oak Ln. scope of work was also not selected and is currently being pursued through additional grant funding and the existing partnerships.
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Fiscal and Staff Impact
FISCAL IMPACT: There is a fiscal impact of $15k to the Stormwater Enterprise Fund. Utilizing these funds will leverage the previously approved $150k in federal funds and $18k in private funds.
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Recommendation
RECOMMENDATION: The Town Manager recommends that the Town Council adopts the attached ordinance amendment authorizing the expenditure of up to $15k in Stormwater Enterprise Funds to supplement the previously approved grant project ordinance and budget.
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