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Resolution to Approve a Contract with Greenscape, Inc. for Mowing along Highway NC-54 and Town Properties
PURPOSE: To request Town Council approve the contract with Greenscape, Inc. mowing services along Highway NC-54 and Town Properties.
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Department
DEPARTMENT: Public Works
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Contact
CONTACT INFORMATION: Kristen Benoit, Assistant to Public Works Director; kbenoit@carrboronc.gov, 919-918-7428; Kevin Belanger, PE, Public Works Director, kbelanger@carrboronc.gov, 919-918-7427
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity __X__ Climate ____ Comprehensive Plan _X__Other
Council Direction Statement
Greenscape is piloting some small battery-powered landscaping equipment such as weed eaters, edgers, and leaf blowers, which they will be utilizing to provide the services detailed in this contract in order to help the Town meet its goals relating to climate and air quality.
Per Town Code Section 3-1 (b)(9)(i) the Town Council is required to approve contracts for purchases of goods or services that exceed $60,000. The proposed contract with Greenscape, Inc. exceeds the limit.
The Race and Equity Pocket Questions can be viewed in Attachment A.
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Information
INFORMATION: In August 2022, Public Works received bids to provide right-of-way mowing services along Highway NC-54 and grassy areas at Town properties. Greenscape, Inc. was the lowest cost bidder. On September 1, 2022, The Town contracted with Greenscape, Inc. to provide mowing services along Highway NC-54, and grassy areas located at the following Town properties:
• 301 W Main St. (Fire Station 1, Town Hall, and Town Commons)
• 401 Davie Rd. (Westwood Cemetery)
• 1411 Homestead Rd. (Fire Station 2)
• 306 Broad St. (Baldwin Park)
• 217 Simpson St. (Simpson Park)
The contract allowed two renewal options. Town Council approved the second-year renewal option for FY24, in the amount of $62,328, on June 27, 2023. The FY24 contract expires on June 30, 2024, subject to renewal for one more year. The FY25 proposed contract is anticipated to begin on July 1, 2024, and end June 30, 2025. The total estimated cost of the contract is $72,744.
The Race and Equity Pocket Questionnaire has been completed for this agenda item and can be found in Attachment A.
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Fiscal and Staff Impact
FISCAL IMPACT: FY25 funds are budgeted in the Street & Grounds Division for this contract.
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Recommendation
RECOMMENDATION: It is recommended the Town Council approve the attached resolution (Attachment B) authorizing the Town to enter into a contract with Greenscape, Inc. for mowing services along Highway NC-54 and Town Properties.
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