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Condominium Agreement and Memorandum of Understanding with Orange County for the Operation of the Drakeford Library Complex
PURPOSE: For the Board Council to review and approve the Condominium Agreement, Deeds, and Plat for the Drakeford Library Complex; and review and approve the Memorandum of Understanding between Orange County and the Town of Carrboro for the operation of the Drakeford Library Complex; and authorize the Town Manager to sign all required documents, upon final review by the Town Attorney.
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Department
DEPARTMENT: Recreation, Parks, and Cultural Resources
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Council Direction
COUNCIL DIRECTION:
_X__ Race/Equity _X___ Climate _X___ Comprehensive Plan ____Other
Council Direction Statement
The mission of the Recreation, Parks and Cultural Resources is to enrich the leisure needs and quality of life for citizens by providing accessible facilities, creative and diverse recreation opportunities and a safe public park system. The Drakeford Library Complex addresses both pillars. For Race/Equity we have a space that is accessible to everyone in our community. For Sustainability the space has several features that contribute to the ongoing goal of being a sustainable community. Finally, this facility relates to Carrboro Connects Goal 2: Ensure all people in Carrboro have safe, equitable, and connected access to parks, open spaces, and recreational facilities. Goal 3: Ensure that reaction and park facilities and programing are environmentally responsible and help further climate change related goals. Goal 4: Strengthen a sense of community and inclusion though the arts, events, and cultural programming that celebrates the diversity of Carrboro.
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Information
INFORMATION: The Condominium Agreement, Memorandum of Understanding (MOU), Deeds, Survey, and Plat have been finalized and need to be approved by the Orange County Board of Commissioners and the Town of Carrboro’s Town Council.
Condominium Agreement and Deeds
The Condominium Agreement and Deeds formalize the ownership and broad responsibilities of Orange County and the Town of Carrboro in operating the Drakeford Library Complex. Based on the finalized building survey, the condominium agreement slightly adjusts the operational split of costs between Orange County and the Town of Carrboro, with the County’s share of costs decreasing from 55.48% to 53.6% and the Town’s share increasing from 44.52% to 46.4%. Addationally, the Condominium Agreement describes the structure by which the Drakeford will be managed and the relationship between the owners. The agreement establishes an Executive Board, whose members include the Orange County County Manager and the Town of Carrboro Town Manager.
Memorandum of Understanding
Like the temporary MOU, the current MOU broadly outlines the facility's operating principles as agreed to by Orange County and the Town of Carrboro. Both parties have agreed to several changes in the current MOU, including:
• The Town of Carrboro will be responsible for providing security services at the facility.
• Early and same-day voting each year will occur at the large multi-purpose rooms on the ground floor.
• The County and Town will agree on a comprehensive Conduct and Courtesy plan.
• The County and Town will continue to collaborate on a policy and procedures manual that will be used to run the day-to-day operations of the facility.
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Fiscal and Staff Impact
FISCAL IMPACT: This item has no direct financial impact, as the Town’s costs to operate Drakeford were previously requested in the Town Manager's Recommended FY 25-26 budget.
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Recommendation
RECOMMENDATION: The Manager recommends that the Board;
1.) Approve the Condominium Agreement, Deeds, and Plat for the Drakeford Library Complex; and
2.) Approve the Memorandum of Understanding between Orange County and the Town of Carrboro for the operation of the Drakeford Library Complex; and
3.) Authorize the Town Manger to sign all required documents and record all instruments, upon final review by the Town Attorney.
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