Title
Request to Authorize the Town Manager to Execute a Supplemental Agreement with NCDOT for the Bicycle Loop Detector Project (U-4726-DF)
PURPOSE: A supplemental agreement with NCDOT is needed for administrative purposes to extend the project milestones to allow for reimbursement requests and project closeout.
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Department
DEPARTMENT: Planning & Public Works
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan __X__Other
Council Direction Statement
Recommendations for the installation of bicycle loop detection are included in the 2009 Carrboro Comprehensive bicycle Transportation Plan, Chapter 7, Design Guidelines, and the 2005 Carrboro Transportation Study, Appendix F, Bicycle Detection Project Summary. Racial Equity Pocket Questions were prepared as part of the June 18, 2024, agenda to award the contract for installation.
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Information
INFORMATION: The bicycle loop detector project began the construction process in late August and is scheduled to be completed in mid-September. However, certain administrative processes--reimbursement requests, final project inspections, administrative closeout and NCDOT acceptance will occur after construction is completed. A supplemental agreement to extend the project milestones is necessary to ensure that all of these activities occur within the timeline provided in the agreement.
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Fiscal and Staff Impact
FISCAL IMPACT: A total of $157,000 has been appropriated for this project with $138,975 allocated for construction. No change to the existing project budget is being requested.
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Recommendation
RECOMMENDATION: Staff recommends that the Town council adopt the resolution (Attachment A) authorizing the Town Manager to execute a supplemental agreement with NCDOT to complete the remaining administrative tasks and formally close-out the project.
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