Title
Resolution to Authorize a Contract for Federal Emergency Management Agency Public Assistance Program Grant Management Services.
PURPOSE: To request that the Town Council authorize the Town Manager to negotiate and execute a contract for Federal Emergency Management Agency Public Assistance Program grant management services.
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Department
DEPARTMENT: Fire-Rescue Department
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate ____ Comprehensive Plan _X_Other
Council Direction Statement
This agenda item pertains to grant management services that will assist the Town in documenting, pursuing, and administering reimbursement for eligible response and recovery costs associated with damages resulting from Tropical Storm Chantal.
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Information
INFORMATION: The Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program provides federal reimbursement to eligible local governments for certain costs associated with disaster response, emergency protective measures, and the repair or replacement of damaged public infrastructure following a federally declared disaster.
Participation in the PA program requires extensive documentation, project formulation, cost tracking, and coordination with both FEMA and the North Carolina Emergency Management agency. These requirements frequently extend over multiple years and involve detailed compliance with federal procurement, documentation, and reimbursement standards established under the Stafford Act and 2 CFR Part 200.
To ensure the Town maximizes eligible reimbursement and maintains compliance with applicable federal and state requirements, staff recommends engaging a consultant with demonstrated experience managing FEMA Public Assistance projects. These services will supplement staff capacity and support efficient project formulation, documentation, and reimbursement management throughout the FEMA PA process.
On January 11, 2026, the Town issued a Request for Proposals (RF...
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