TITLE: Title
Scheduling of Early Voting for the 2014 Primary Election at Town Hall
PURPOSE: The purpose of this item is for the Board to consider hosting the 2014 Primary early voting at Town Hall.
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DEPARTMENT: Town Clerk
CONTACT INFORMATION: Cathy Wilson, 918-7309
INFORMATION: The Town Clerk received a request from the Orange County Board of Elections (BOE) requesting that the Board decide on the use of Town Hall for early voting space. The BOE will require exclusive use of the board room from Tuesday, April 22nd through Saturday, May 3, 2014. Exclusive access requires that currently scheduled Board of Aldermen, Planning Board, and Board of Adjustment meetings be relocated. Assuming that the Board of Aldermen will cancel the meeting on May 6th for Election Day, there is only one Board of Aldermen meeting that will require relocation or canceling (April 22).
FISCAL & STAFF IMPACT: All costs, including staffing, associated with the early voting will be paid for by the Orange County Board of Elections.
If Town Hall is used for early voting and Board of Aldermen meetings are relocated, there will be an additional charge for media. Media costs will vary based on the type of recording that is chosen for the meeting. During previous elections, relocated Board meetings were audio recorded only. The cost of the audio recording per meeting was $225.00. If the OWASA Community Room is unavailable, there will most likely be a fee associated with the use of another meeting space (Orange County Facility Use Policy requires municipalities to pay a fee of $100.00).
RECOMMENDATION:r Staff recommends that the Board consider the request from the Board of Elections and approve the attached resolution.