TITLE: Title
Request to Approve a Supplemental Agreement with NCDOT the Homestead-Chapel Hill High School Multi-Use Path
PURPOSE: The Board is asked to consider approval of a Supplemental Agreement with NCDOT to extend the milestone dates for completion of preliminary engineering and construction of the path and incorporate the additional funding allocated by DCHC-MPO for the project.
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DEPARTMENT: Planning
CONTACT INFORMATION: Jeff Brubaker - 918-7329
INFORMATION: On April 8, 2011, the Town and NCDOT entered into a Municipal Agreement for preliminary engineering (PE) and construction of the project. After selection of a consulting firm, Kimley Horn and Associates (KHA), PE commenced in December 2011.
Almost all of the PE activities are complete, including the Categorical Exclusion (May 2012), FEMA conditional letter of map revision (CLOMR - January 2013), project manual/bid documents (May 2013), and final plans (July 2013).
Right-of-way acquisition - including easements on the UNC/State Property Office property and on the Claremont and Parker Louis properties - is still being finalized. ROW acquisition remains the final outstanding PE activity. The Town must receive ROW certification before it can formally submit final plans, specifications, a cost estimate, and other documentation for review and approval by NCDOT and federal authorization to begin the construction stage. The Board of Aldermen authorized the Town to enter into an agreement with UNC/State Property Office at its June 25, 2013, meeting.
The Municipal Agreement established a milestone date of April 31 [30], 2012, for completing PE and August 31, 2013, for completing the project. The Supplemental Agreement extends those dates to March 31, 2014, for PE and December 31, 2014, for completion of the project.
The Supplemental Agreement also incorporates additional STP-DA funding allocated by the MPO to the project. The total STP-DA amount is $192,184, requiring a $48,046 non-federal match. This additional allocation request to the MPO was approved by the Board of Aldermen on January 22, 2013, and approved by the MPO Transportation Advisory Committee on March 13, 2013.
The Supplemental Agreement also adds a standard statement regarding Title VI (Civil Rights Act of 1964) compliance.
FISCAL & STAFF IMPACT: No significant staff impacts accrue to approving the Supplemental Agreement.
As explained in the January 22, 2013, agenda item, KHA estimated additional costs of approximately $178,000 for the project. The additional STP-DA funding, plus non-federal match, would cover these additional expenses and contingency. Payment-in-lieu funds for Claremont South, required as part of CUP approval, would cover the 20-percent non-federal match requirement.
For reference, the January 22, 2013, agenda item materials are linked as Attachment B.
RECOMMENDATION:r Staff recommend that the Board approve the resolution in Attachment A approving the Supplemental Agreement and authorizing the Town Manager to execute it.