TITLE: Title
A Public Hearing on the Temporary Street Closing Permit Application for the Not So Normal 5K
PURPOSE: The purpose of this item is to receive public input on the Street Closing Permit Application submitted by www.mominchapelhillnc.com for the temporary closing and usage of streets from 7:30AM to 9:30AM on Sunday, September 14th 2014 to accommodate the Not So Normal 5K.
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DEPARTMENT: Public Works
CONTACT INFORMATION: George Seiz, 919-918-7427
INFORMATION: This is the first year for the event. Proceeds will go to The Arts Center and NC Children's Promise (based at UNC Hospital). The event coordinator, Jay Radford, has submitted a Street Closing Permit Application for the temporary closing and usage of the following streets on Sunday, September 14th, 2014 from 7:30 AM to 9:30 AM:
- E. Main St from Lloyd St. to E Weaver St
- E Weaver St. and W Weaver St from E. Main St. to W. Main St.
- W. Main St. from W. Weaver St. to Hillsborough Rd.
- Hillsborough Rd. from W. Main St. to N. Greensboro St.
- N. Greensboro St. from Hillsborough Rd. to E. Main St.
- E. Main St. from N. Greensboro St. to Lloyd St
Streets will remain open to traffic. Drivers may experience intermittent interruptions due to runners crossing streets and traffic control by police, public works, and race organizers, especially at the start and finish of the event. Attached is map of the event.
In accordance with Section 7-19 of the Town Code, a Public Hearing to receive public input prior to issuing a Street Closing Permit is required for this event.
Section 7-23 of the Town Code states that permits for road races may be issued only if such event will benefit a non-profit organization based in or providing services in Orange County. This event meets this requirement as proceeds for the event are benefiting organizations based in Orange County.
The applicant will provide Public Works with the required insurance 30 days prior to the event.
FISCAL & STAFF IMPACT: The applicant will be responsible for all costs incurred by Public Works and Police to facilitate this event. The applicant will be sent an itemized bill for the final costs incurred by Police and Public Works. The applicant has paid the application fee.
RECOMMENDATION:r Staff recommends that the Board approve the attached resolution for the temporary closing and usage of the following streets in order to accommodate the Not So Normal 5K:
1. Applicant shall distribute flyers of notification, to persons occupying property abutting the streets where the event is to take place, of the contents of any resolution passed.
2. Applicant will be responsible for all costs incurred by Public Works and Police to facilitate this event. Applicant will be sent an itemized bill for the final costs incurred by Public Works and Police.