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File #: 14-0206    Version: 1 Name:
Type: Agendas Status: Passed
File created: 6/10/2014 In control: Board of Aldermen
On agenda: 6/17/2014 Final action: 6/17/2014
Title: Authorization of Fund Balance for Designated Capital Projects and Related Costs PURPOSE: The purpose of this agenda item is to consider authorizing the use of fund balance for designated current or future capital projects.
Attachments: 1. CP Ordinance for LED Lights and Wilson Park Tennis Court
TITLE: Title
Authorization of Fund Balance for Designated Capital Projects and Related Costs
PURPOSE: The purpose of this agenda item is to consider authorizing the use of fund balance for designated current or future capital projects.
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DEPARTMENT: Town Manager and Finance

CONTACT INFORMATION: David Andrews, 918-7315; Arche McAdoo, 918-7439

INFORMATION: The fund balance policy adopted by the Board requires the Town to maintain an unassigned fund balance in the general fund between 22.5% and 35% of the General Fund budget. The fund balance must be confirmed at the end of each year by the annual independent audit. When the unassigned fund balance falls below 20%, the Town Manager must develop and implement a plan to rebuild the balance to 22.5% within one year. When unassigned fund balance exceeds 35%, the Town Manager may set aside an amount in assigned fund balance for transfer to the capital projects fund. The Board is required to take formal action to commit the use of fund balance for projects or purposes in the current year or future year's budget.

For the fiscal year ending June 30, 2013, the Town's general fund balance total was $12.8 million. After adjusting for restricted funds and state requirements, the unassigned fund balance was $9.2 million or 51% of actual expenditures. Based on the Town's fund balance policy, fund balance should be between $4.0 and $6.3 million. The amount above the $6.3 million (i.e., $2.9 million) is available for set aside by the manager for capital projects.

To provide financing for LED Street Lights Project and Wilson Park Tennis Court Replacement, unassigned fund balance in the General Fund is recommended to be transferred to the Capital Projects Fund for the following projects and/or purposes.

LED Street Lights - $100,000
This project will replace existing streetlights on Town maintained streets with LED fixtures. LED lights typically last over 100,000 hours (or 20+ years) and allow f...

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