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File #: 14-0219    Version: 1 Name:
Type: Agendas Status: Passed
File created: 6/16/2014 In control: Board of Aldermen
On agenda: 6/24/2014 Final action: 6/24/2014
Title: Request for approval of a Supplemental Agreement and amend the Capital Project Ordinance for the Rogers Road Sidewalk Project PURPOSE: The purpose of this item is to request the Board of Aldermen approve the following items regarding the Rogers Road Sidewalk Project: a supplemental agreement with NCDOT for additional funding and time extension, appropriate additional bond funds, and amend the Capital Project Ordinance.
Attachments: 1. ROGERS ROAD CIP ORDINANCE - Revised 6-17-2014
TITLE: Title
Request for approval of a Supplemental Agreement and amend the Capital Project Ordinance for the Rogers Road Sidewalk Project

PURPOSE: The purpose of this item is to request the Board of Aldermen approve the following items regarding the Rogers Road Sidewalk Project: a supplemental agreement with NCDOT for additional funding and time extension, appropriate additional bond funds, and amend the Capital Project Ordinance.
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DEPARTMENT: Public Works, Management Services

CONTACT INFORMATION: George Seiz, Public Works Director, 918-7427; Arche McAdoo, Finance Director, 918-7439

INFORMATION:
Public Works and our consultant, Sungate Design Group, continue to work on the design of this project. Plans are at now close to 90% complete. There have been two public meetings held for adjacent residents. The first was held on September of 2012 where town staff presented the general design concept and obtained feedback, and the second was on April 10, 2014 when staff presented preliminary plans and again obtained feedback. Staff continues to work on minimizing impacts to a few properties along the project.

Project cost estimates have increased as we have progressed thru the design process. There have been many challenges due to the limited right-of-way and terrain. Previously $1,088,000.00 had been allocated to this project utilizing STP-DA funds, Bond Funds and Capital Reserves. The total project cost estimate is now $1,371,658 which includes design, construction, construction inspection engineering (CEI) and easement/ROW acquisition.

A supplemental agreement with NCDOT was approved by the BOA back in December of 2012 extending the due date for the plans and specs to October 31, 2013. The proposed supplemental agreement that the BOA is being asked to approve extends that date to September 30, 2014. The supplemental agreement also provides for additional STP-DA funds in the amount of $113,640. This agreement is follow-up to th...

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