TITLE: Title
A Public Hearing on the Temporary Street Closing Permit Application for the Saint Paul AME Church 5K
PURPOSE: The purpose of this item is to receive public input on the Street Closing Permit Application submitted by the Saint Paul AME Church for the temporary closing and usage of streets from 9:00 AM to 10:00 AM on Saturday, March 7th, 2015 to accommodate the Saint Paul AME Church 5K.
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DEPARTMENT: Public Works
CONTACT INFORMATION: George Seiz, 919-918-7427
INFORMATION: This is the second year for this event. Proceeds will go to the Saint Paul AME Church located at 101 Merritt Mill Road in Chapel Hill, with ten percent of the proceeds being divided between Club Nova and Table. This event coincides with a church festival that includes children's activities geared towards fitness and healthy lifestyles. The festival is open to the public. The event coordinator, Anissa McLendon, has submitted a Street Closing Permit Application for the temporary closing and usage of the following streets on Saturday, March 7th, 2015 from 9:00 AM to 10:00 AM:
1. Old Fayetteville Road from McDougle School entrance to Hillsborough Rd
2. Hillsborough Rd from Old Fayetteville Rd to Lorraine St
3. Lorraine St from Hillsborough Rd to Carol St
4. Carol St from Lorraine St to Old Fayetteville Rd
5. Old Fayetteville Rd from Carol St to McDougle School entrance
Streets will remain open to traffic during the event. Drivers may experience intermittent interruptions due to runners crossing streets and traffic control by police, public works, and race organizers. Attached is a map of the event.
In accordance with Section 7-19 of the Town Code, a Public Hearing to receive public input prior to issuing a Street Closing Permit is required for this particular event.
Section 7-23 of the Town Code states that permits for road races may be issued only if such event will benefit a non-profit organization based in or providing services in Orange County. This event meets this requirement as proceeds for the event are benefiting organizations based in Orange County.
The applicant has provided Public Works with the required insurance for the event.
FISCAL & STAFF IMPACT: The applicant will be responsible for all costs incurred by Public Works and Police to facilitate this event. The applicant will be sent an itemized bill for the final costs incurred by Police and Public Works. The applicant has paid the application fee.
This event will require an estimated nine hours of staff time (excluding planning) for Public Works and Police staff to provide traffic control. Public Works and Police spend about 1300 hours annually on special events, both Town and privately sponsored events.
RECOMMENDATION:r Staff recommends that the Board approve the attached resolution for the temporary closing and usage of the following streets in order to accommodate the Saint Paul AME Church 5k under the following stipulations:
1. Applicant shall distribute flyers of notification, to persons occupying property abutting the streets where the event is to take place, of the contents of any resolution passed.
2. Applicant will be responsible for all costs incurred by Public Works and Police to facilitate this event. Applicant will be sent an itemized bill for the final costs incurred by Public Works and Police.