TITLE: Title
Zip Code Boundary Review Process Overview
PURPOSE: The purpose of this item is to provide the Board of Aldermen an overview of the Zip Code Boundary review process and receive feedback on potential next steps.
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DEPARTMENT: Manager's Office
CONTACT INFORMATION: Julie Eckenrode- 919-918-7308
INFORMATION:
Zip Code Boundary Review Process- Quick Facts
· Zip code assignments are closely linked to mail volume, delivery area size, geographic location, but not necessarily to municipal or perceived community boundaries.
· Zip code boundary review WILL be considered in order to provide municipal identity, especially in undeveloped areas and every reasonable effort will be made to accommodate them.
· A community group may request an adjustment to a zip code boundary. It should be consistent with the actual municipal boundary and identity of the affected area.
· Documented endorsement by the local government is strongly recommended.
· Responsibilities of municipalities in the process:
o Submit SPECIFIC changes requested, with any rationale or justification, in writing to the District Manager.
o If request is denied, have the right to appeal within 45 days.
· A final determination should be made within 60 days of the request.
· SURVEY IS REQUIRED AND IS THE 2ND STEP OF THE REVIEW PROCESS.
· Prior to the survey, town may opt to hold a public hearing in order to explain rationale to affected customers. A postal representative should be present to answer questions.
· Survey must be approved by a simple majority.
· Policy Attachment A: Questions to consider
· Policy Attachment D: Sample survey
Notes from Conversation with District Manager
· Petition to USPS can come from Mayor, include a map to show EXACT ADDRESSES affected including a list of addresses to be changed.
· Consider if the request would cause mail routes to overlap from different offices (if it does, request will not be approved.)
Survey is a required component and will be sent to residents, simple yes or no answer. 50% + 1 must agree for the change to happen.
FISCAL & STAFF IMPACT: Administrative costs of survey bore by USPS. Staff would be required to complete follow-up research as directed.
RECOMMENDATION:r It is recommended that the Board of Aldermen review possible affected areas and provide direction to Town staff on next steps.