TITLE: Title
Authorize Facilitated Process for Discussion of Lloyd Farm Development Plan
PURPOSE: The purpose of this item is for the Board of Aldermen to authorize the Town Manager to execute a contract amendment with the Dispute Settlement Center to coordinate and facilitate a process for discussing the Lloyd Farm development plan.
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DEPARTMENT: Planning Department
CONTACT INFORMATION: Marty Roupe, Development Review Administrator, 918-7333; Patricia McGuire, Planning Director, 918-7333; and Tina Moon, Planning Administrator, 918-7325
INFORMATION: The Board of Aldermen authorized moving forward on the feasibility assessment in November. A report on the Feasibility Assessment of the possibility of bringing stakeholders together to discuss the Lloyd Farm development plan was provided to the town on February 20, 2015. The report included a proposal for a facilitated discussion of the development plan by three, five-person groups. One group would represent the development application/owners, a second would represent the Town, and a third would represent neighborhood stakeholders who are not in favor of the development plan. The facilitated discussion is proposed to consist of six, four-hour meetings, with the goal of the meetings being:
1. Establish background on the property, economic, financial, and owner interests in the current plan
2. Establish background on development concepts from Town policy and planning sources
3. Establish background on neighborhood, including street network and stormwater integration
4. Discuss plan revisions in response to background concepts and interests
5. Agree on a revised concept plan
6. Discuss the facilitated process
As the final step in the feasibility assessment, representatives to each team were identified and were assembled for a meeting on April 1 to review the meeting proposal. The consensus of the group was to move forward with the process. Town staff attended the April 1st meeting as technical support, and will attend the six meetings described above, but is not to participate as members of any team.
FISCAL & STAFF IMPACT: The cost for the feasibility assessment was $15,000.00. Ted Barnes of Argus Development, agreed to cover half of this, up to $7,500. The cost of the six facilitated discussions has been estimated at $10,800, and Mr. Barnes has agreed to cover half of these costs, as well. Staff has identified funds in the Planning Department budget that will not be used this fiscal year that could cover the additional cost of these discussions.
RECOMMENDATION:r Staff recommends that the Board consider the attached resolution (Attachment A) which authorizes the Town Manager to execute a contract amendment for the facilitated discussion.