TITLE: Title
Approval of Resolution Regarding Intentions and Expectations for Sharing Costs for the Rogers Road Sewer Improvements
PURPOSE: The purpose of this agenda item is to provide the Board of Aldermen an opportunity to express its intentions and expectations regarding cost -sharing for the Rogers Road Sewer Improvements.
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DEPARTMENT: Planning
INFORMATION: On March 4, 2014, the Board of Aldermen authorized the allocation of Town funds to be used to contribute to a 14 percent share, $18,200, of the cost of preliminary engineering of the sewer installation for the 86 parcels identified in the 2012 conceptual sewer layout. On September 16, 2014, the Board of Aldermen authorized the manager to execute an interlocal agreement on the Town's behalf to participate in the funding for the preliminary engineering and community outreach at the cost share of 14, 43, and 43 percent.
Work at the technical staff, manager, and consultant levels has continued through the fall, winter, and spring. Report on the outreach efforts was distributed in November 2014. OWASA staff reported to other staff and managers in March regarding the outcome of the preliminary engineering, particularly its findings on the feasibility and updated estimated cost of the sewer installation. The report was released late last week and distributed to Board members via email on April 15th. On April 23rd, the OWASA Board of Directors will be discussing an interlocal agreement with Orange County that, if executed, will authorize design and permitting of the sewer project to begin. An interlocal agreement between the Towns and Orange County will follow; a date for its presentation to the Board of Aldermen is not yet known. This agenda item has been prepared as an update in advance of the OWASA Board's consideration of moving forward with design and permitting step.
Mary Darr, Director of Engineering and Planning at OWASA will make a brief presentation to the Board on the preliminary engineering and field investigations at the May 5th meeting.
FISCAL & STAFF IMPACT: The preliminary engineering report estimates that design and permitting costs will total approximately $370,000 (not including easements). The Town's share, at 14 percent, consistent with the recommendations of the Historic Rogers Road Neighborhood Task Force would be approximately $52,000.
RECOMMENDATION:r Staff recommends that the Board of Aldermen consider adopting the attached resolution (Attachment A) expressing its commitment to contributing towards the engineering and design for the Rogers Road sewer project, at a 14 percent share, and its expectation that funding for the construction of the Rogers Road sewer project will be consistent with the 14 percent (Carrboro) - 43 percent (Chapel Hill) - and 43 percent (Orange County) cost-sharing recommendation of the Historic Rogers Road Neighborhood Task Force.