TITLE: Title
A Request to Set a Public Hearing on the Temporary Street Closing Permit Application for the Not So Normal Run Festival.
PURPOSE: The purpose for this meeting is to set a public hearing for a Street Closing Permit Application submitted by Hairy Pony Racing Association for the temporary closing and usage of streets from 7:00 AM to 2:00 PM on Sunday, April 3rd, 2016 to accommodate the Not So Normal Run Festival, which includes a half marathon race and a full marathon race.
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DEPARTMENT: Public Works
CONTACT INFORMATION: Chad Dusenberry, 918-7432
INFORMATION: This is the third year for this event; however, the event coordinator (Jay Radford) is changing the event from a 5K race, a 10k race (6.1 miles), and half marathon (13.1 miles) to a half marathon and a full marathon (26.2 miles) for the 2016 event. Both races will start at the same time (7:30 AM) at Carrboro Town Commons, and will finish in the same location from roughly 11:00 AM until 1:30 PM. Both races combined will be limited to 2000 runners. The race organizer will provide a follow vehicle on the full marathon to pick up runners that fall behind the pace to finish the race by 1:30 PM.
W. Main St, Between W. Weaver St. and NC54, will be closed to traffic from 7:25 AM to 7:45 AM. Side streets along W. Main St will be re-opened as soon as the last runner passes. Other streets will remain open to traffic during the races; however, drivers may experience intermittent interruptions due to runners crossing streets and traffic control by police, public works, and race volunteers. Attached is map of the event.
The event organizer will be holding post-race festivities on the Town Commons property until 2:30 PM.
The event organizer has specified in his pre-event application that this event is intended to be held annually on the first Sunday in April through 2020.
The scope of this event will require staffing that exceeds what the Public Works and Police Departments can typically provide and subsequently the coordinator will be hiring additional professional staff to help manage the event. Town staff will help coordinate the traffic control. The race organizer shall seek approval from NCDOT for the race course taking place on State maintained roadways. A portion of the race course will take place outside Town limits, and the race organizer shall also be responsible for securing traffic control assistance on those roadways.
Proceeds will go to the newly formed No So Normal Fund, a non-profit entity, located in Orange County.
In accordance with Section 7-19 of the Town Code, a Public Hearing to receive public input prior to issuing a Street Closing Permit is required for this event. The public hearing would be held on June 23, 2015.
FISCAL & STAFF IMPACT: The applicant will be responsible for all costs incurred by Police and Public Works to facilitate this event. The applicant will be sent an itemized bill for the final costs incurred by Police and Public Works. The applicant has paid the application fee.
RECOMMENDATION:r It is recommended that the Board approve the attached resolution for the temporary closing and usage of public streets in order to accommodate the Not Normal Festival events under the following stipulations:
1. Applicant shall notify persons occupying property abutting the streets where the event is to take place, of the contents of the resolution.
2. Applicants shall be responsible for all costs incurred by Public Works and Police to facilitate this event. Applicant shall also be responsible for costs to hire additional forces for traffic control.
3. Applicant will be sent an itemized bill for the final costs incurred by Public Works and Police.
4. Applicant shall seek approval from NCDOT for the race course taking place on State maintained roadways.
5. Applicant shall be responsible for securing traffic control assistance in area outside the Town of Carrboro jurisdiction limits.
6. Applicant shall be responsible for completing the Town Commons reservation process, including fees and insurance.
7. Applicant shall obtain all necessary permits for activities on the Town Commons property; i.e. alcohol and tent permits.