TITLE: Title
Request to Approve a Supplemental Agreement with North Carolina Department of Transportation (NCDOT) for an extension of the Construction Completion date for the Rogers Road Sidewalk Project
PURPOSE: The Board is requested to approve a Supplemental Agreement with NCDOT allowing the project completion date to be extended to December 17, 2017.
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DEPARTMENT: Public Works
CONTACT INFORMATION: JD Freeman, Public Works Director, 918-7427
INFORMATION: On February 7, 2011, the Board of Alderman approved a Municipal Agreement (ID#2040) with the NCDOT for design and construction of the Rogers Road Sidewalk (NCDOT TIP #U 4726 DD). This Agreement was subsequently executed by the NCDOT on February 16, 2011. The Agreement established time frames for submittals, funding sources, and the project completion date. The construction of the sidewalk is being funded through a federal Surface Transportation Program - Direct Apportionment (STP-DA) grant, with an 80% reimbursement rate and 20% municipal participation.
Since the original agreement, two (2) Supplemental Agreements have been approved of by the Board of Alderman for time extensions. The most recent Supplemental Agreement (ID#4997) includes a time extension with the current project completion date of December 31, 2015 and the addition of [NCDOT participation] supplemental funds. The Board of Alderman approved of the previously mentioned Supplemental Agreement, along with appropriation of bond funds and the amending of the Capital Project Ordinance on June 24, 2014.
A number of circumstances contributed to the need for a time extension including design revisions requirements and setbacks in obtaining easements.
FISCAL & STAFF IMPACT: None
RECOMMENDATION:r Staff recommends that the Board adopt the attached resolution authorizing the Town Manager to execute a supplemental agreement for the Rogers Road (U-4726 DD) Sidewalk Project, extending the project completion to December 31...
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