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File #: 17-177    Version: 1 Name:
Type: Agendas Status: Passed
File created: 5/23/2017 In control: Board of Aldermen
On agenda: 6/6/2017 Final action: 6/6/2017
Title: Request to Authorize the Town Manager to Award Bid for 2016-2017 Street Resurfacing Contract PURPOSE: The purpose of this agenda item is to grant the Town Manager the authority to approve the award of the bid for 2016-2017 Street Resurfacing Contract.
Attachments: 1. Attachment A - Resolution

TITLE: Title

Request to Authorize the Town Manager to Award Bid for 2016-2017 Street Resurfacing Contract           

 

PURPOSE:    The purpose of this agenda item is to grant the Town Manager the authority to approve the award of the bid for 2016-2017 Street Resurfacing Contract.          

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DEPARTMENT: Public Works            

 

CONTACT INFORMATION:   Anita Jones-McNair, 919-918-7427; Eric Marsh 919-918-7426     

 

INFORMATION: 

The proposed streets for resurfacing are can be found in Table 1 below.

 

Table 1: Proposed Street Resurfacing List

Street Name

From

To

Base Bid

Casting Adjustments

Est. Cost of Construction

Gary

Greensboro

Main St

 $21,693.06

 $4,700.00

$26,393.06

Keith

Roberson

Carr St

 $25,598.88

 $350.00

$25,948.88

Cathy

Greensboro

Maple St

 $27,970.63

 $2,050.00

$30,020.63

Lynn

Greensboro

Hillsborough St

 $51,166.07

 $2,100.00

$53,266.07

Oleander

Greensboro

Hillsborough St

 $36,568.17

 $ 3,750.00

$40,318.17

Lilac

Greensboro St

End

 $27,651.54

 $ 700.00

$28,351.54

King

Jones Ferry

Main St

 $35,882.84

 $4,150.00

$40,032.84

Queen

Jones Ferry

King St

 $15,187.75

 $3,000.00

$18,187.75

Prince

Main St

Hillsborough St

 $41,948.80

 $2,100.00

$44,048.80

William

Blueridge Rd

End

 $8,897.15

 $250.00

$9,147.15

Roberson St

Greensboro St

Main St

 $19,171.56

 $4,700.00

$19,171.56

Maple Ave

Roberson St

Carr St

 $4,962.00

 $350.00

$4,962.00

E. Carr St

Greensboro St

Maple St

 $4,905.48

 $2,050.00

$4,905.48

Pine St

Greensboro St

Hillsborough St

 $45,561.35

 $2,100.00

$45,561.35

 

 

 

 

Subtotal

$390,315.27

 

 

 

 

Contingency

$160,684.73

 

 

 

 

Estimated Total

$551,000.00

 

These streets were selected on the basis of proximity to one another and rating from the 2014 Pavement Condition Survey. The streets are in close proximity to one another decreasing mobilization costs. The proposed streets have high priority PCR ratings- meaning, the rate of increase of the cost per lane mile to repair and resurface increases at a high rate. 

 

The anticipated bid announcement for the 2016-2017 Street Resurfacing Contract is scheduled for June 8, 2017. We anticipate a bid opening on June 26, 2017 and award date shortly thereafter.  After review, staff will provide a recommended firm to the Town Manager for approval. The name of the company and bid results will be provided at a later Board of Aldermen meeting. 

 

The selected bidder will be chosen based on evaluation of price and history of performing similar work.  The design engineer and Town staff will have evaluated the winning bid to ensure accuracy.            

 

FISCAL & STAFF IMPACT:  Town staff will be involved in project management and capital funds are appropriated per Ordinance No. 3/2016-17 in the amount of $551,000 which is inclusive of construction and contingency.            

 

RECOMMENDATION:     Staff recommend that the Board adopt the resolution in Attachment A.