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File #: 17-223    Version: 1 Name:
Type: Agendas Status: Passed
File created: 6/20/2017 In control: Board of Aldermen
On agenda: 6/27/2017 Final action: 6/27/2017
Title: Request to Authorize the Town Manager to Approve Bids and Award a Contract for the installation of Bicycle Loop Detectors and to Execute a Supplemental Agreement with NCDOT. PURPOSE: The purpose of this item is for the Board of Aldermen to consider authorizing the Town Manager to approve bids and award a contract to the selected contractor to install bicycle detectors downtown, and to execute an updated Supplemental Agreement with NCDOT. .
Attachments: 1. Attachment A - Resolution Bike Loops
TITLE: Title
Request to Authorize the Town Manager to Approve Bids and Award a Contract for the installation of Bicycle Loop Detectors and to Execute a Supplemental Agreement with NCDOT.
PURPOSE: The purpose of this item is for the Board of Aldermen to consider authorizing the Town Manager to approve bids and award a contract to the selected contractor to install bicycle detectors downtown, and to execute an updated Supplemental Agreement with NCDOT. .
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DEPARTMENT: Planning

CONTACT INFORMATION: Christina Moon - 919-918-7325; Patricia McGuire - 919-918-7327; Bob Hornik - 919-929-3909

INFORMATION: On November 22, 2011, the Board of Aldermen approved a Municipal Agreement with NCDOT and a capital improvement project ordinance to install bicycle detectors (loops embedded in the pavement to trigger a light change) at specific signalized intersections in the downtown (U-4726-DF). A total of $57,500 has been appropriated for the project, funded by a combination of federal STP-DA funding and local funding.

On October 16, 2012, the Board authorized the Town Manager to execute a professional services agreement and execute a supplemental municipal agreement with NCDOT for preliminary engineering of the bicycle loop detectors. Work on this project has been complicated by changing staff at the consulting firm and changing specifications standards at NCDOT. The bid packet (drawings and specification manual) is close to being completed and staff anticipates being ready to advertise the project during the summer.

The original funds included $30,000 STP-DA and $7,500 local for a total of $37,500. On June 16, 2015, the Board authorized an amendment to the supplemental agreement and capital improvement project ordinance to increase the project budget by $20,000, reflecting approximately $18,525 for engineering costs and the anticipated $38,000 for construction. (Agenda materials from the June 16th meeting may be found at the following link: https://carrboro....

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