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File #: 17-251    Version: 1 Name:
Type: Agendas Status: Passed
File created: 8/30/2017 In control: Board of Aldermen
On agenda: 9/5/2017 Final action: 9/5/2017
Title: Approval of Additional Funding for the Town Commons Renovation Project and Legal Notice Prior to Construction PURPOSE: The purpose of this agenda item is to request additional funding to offset the Town Commons Renovation so that the construction project contract can be awarded to Charles Hughes Construction. The attached legal notice meets the requirements of NCGS 160A-499.4.
Attachments: 1. Attachment A - Resolution, 2. Attachment B - Notice to Proceed, 3. Atachment C - Bid Form, 4. Attachment D - Layout plan, 5. Attachment E - Playground, 6. Attachment F - Award Recommendation 2017-8-30, 7. Attachment G - Certified Bid Tab

TITLE: Title

Approval of Additional Funding for the Town Commons Renovation Project and Legal Notice Prior to Construction  

 

PURPOSE:     The purpose of this agenda item is to request additional funding to offset the Town Commons Renovation so that the construction project contract can be awarded to Charles Hughes Construction.  The attached legal notice meets the requirements of NCGS 160A-499.4.         

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DEPARTMENT:  Recreation and Parks         

 

CONTACT INFORMATION:    Anita Jones-McNair, amcnair@townofcarrboro.org <mailto:amcnair@townofcarrboro.org> -  919-918-7381 and Wendell Rodgers, wrodgers@townofcarrboro.org <mailto:wrodgers@townofcarrboro.org> 919-918-7371          

 

INFORMATION:    The first bid opening on August 1st generated no bids.  The re-bid occurred August 25 which generated one bid from Charles Hughes Construction, LLC for $1,304,974 which includes contingency and 3 alternates.  (see Attachment C)  The current amount budgeted for this project is $917,800.    

 

FISCAL & STAFF IMPACT:     The base bid amount is $1,019,419,

Alt 1 - Cost to install the pervious concrete sidewalk instead of standard concrete - $20,200.  The base bid included the standard concrete sidewalk.  ($1,500 per 20 cubic yards of unsuitable soil. This is to cover the Town in case they hit bad material.  See Attachment D for location )

Alt 2 -Cost for the new playground equipment - $28,500 (Attachment E)

Alt 3 - Cost of the irrigation system  is $8,000.   The bid assumed a well depth of 250 feet and that unit price means you will get back $14.50 per foot if it’s less than 250’ deep, or it will be $14.50 per foot extra if the well is deeper - estimated cost of the well is $11,360.

A Bid Bond was included with this bid as required.

Total contract price with 3 alternates is $1,087,479 

An additional 20% contingency of $217,495

Project allocation to $1,304,974.   (see Attachments F and G)   

 

Proposed schedule is as follows:

August 2 - September 7 - requesting additional funds from BOA and Town manager approves contract. 

November 1 - Begin construction

November 2017 - March 2018 construction phase

 

RECOMMENDATION: Recommend awarding Charles Hughes Construction, LLC the contract for the project, which shall include the Base Bid, Alternate 1, Alternate 2, and Alternate 3 for a total contract price of $1,087,479. An additional 20% contingency of $217,495 is being requested, which brings the total project allocation requested to $1,304,974.