TITLE: Title
Adoption of Rules of Procedure for Boards and Commissions, the Advisory Board Recruitment and Appointment Policy, and Associated Ordinance Changes
PURPOSE: The purpose of this item is to allow the Board of Aldermen adopt the Rules and Procedures for Boards and Commission, the Advisory Board Recruitment and Appointment Policy, and associated ordinance changes.
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DEPARTMENT: Town Clerk
CONTACT INFORMATION: Catherine Dorando
INFORMATION: In coordination with the Town's Management Team, the draft Rules of Procedure for Boards and Commissions and the Advisory Board Recruitment and Appointment Policies were drafted. These documents are intended to formalize a policy that will allow the Board of Aldermen, staff, and advisory boards to function effectively, efficiently, and consistently. Consistency in process and adherence to public records laws is the impetus behind the creation of these policies.
The Advisory Board Recruitment and Appointment Policy (previously discussed as "Advisory Board Guidelines") was discussed by the Board in September of 2015. Changes discussed in that that meeting have been incorporated into the policy.
The Town Clerk provided the draft Rules of Procedure for Boards and Commissions document for the Board to discuss during the October 3, 2017 meeting.
Policy questions the board discussed included:
1. Explicitly stating that advisory board members must refrain from voting on items that financially impact themselves or their employer.
* This has been added to the Rules of Procedure and provided as a Town Code amendment in the attached ordinance.
2. Further clarification of the Board Liaison role. The Board agreed that the position should not be a member nor participate by vote.
* Alderman Chaney provided language that the attorney has included in the attached ordinance and in the Rules of Procedure.
* The following changed for liaison seats have been proposed in the attached draft ordinan...
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