TITLE: Title
Update on 203 S. Greensboro Project - Design Contract and Public Process
PURPOSE: The purpose of this item is to provide the Board with an update on the status of the design contract and the proposed public process for the project.
body
DEPARTMENT: Town Manager, Planning, Finance
CONTACT INFORMATION: David Andrews 919-918-7315, dandrews@townofcarrboro.org <mailto:dandrews@townofcarrboro.org>; Patricia McGuire 919-918-7327, pmcguire@townofcarrboro.org <mailto:pmcguire@townofcarrboro.org>; Arche McAdoo 919-918-7439, amcadoo@townofcarrboro.org
INFORMATION: Staff have been working with the selected design firm, Perkins + Will, on the scope of work for design, permitting and construction administration of the project. Due to the Town’s ownership and management of the property, a zoning permit process is anticipated. Extensive public input, similar to that occurring with the recent Martin Luther King, Jr. Park process, is being planned. Multi-media outreach will seek to engage the communities of interest, including Carrboro townspeople, Orange County library patrons, ArtsCenter supporters, and others. Kickoff of these efforts needs to occur swiftly in order for the project to advance through the schematic design, determination of participation, permitting, et cetera. The first community engagement is currently scheduled for June 16th, with outreach efforts to begin in conjunction with finalizing the design services contract this month.
The schedule anticipates construction getting underway in the late summer of 2019; approval of the schematic design which will include the site plan and building massing will be needed in late November. Public input that might affect project design will need to have occurred and be complete by this point as efforts to develop permit and construction plans for the site need to be underway by early December. Requests for changes of significance made after November will likely have negative consequences for the design cost and project scheduling. Updates on the project status will be scheduled throughout.
FISCAL & STAFF IMPACT: Design costs have been included in the capital project ordinance adopted on June 20, 2017, available at <https://carrboro.legistar.com/LegislationDetail.aspx?ID=3080797&GUID=393D9697-ADFA-408E-A377-2D3B62146F5A&Options=ID|Text|&Search=Greensboro> . Multiple staff members are participating in the design effort.
RECOMMENDATION:r Staff recommends that the Board receive the update on the status of the design contract and proposed public process.