TITLE: Title
Request to Approve a Resolution Authorizing the Town Manager to Negotiate and Award a Contract for Preliminary Engineering Services for the South Greensboro Street Sidewalk Project.
PURPOSE: The purpose of this item is for the Board of Aldermen to authorize the Town Manager to negotiate and award a contract, for preliminary engineering services for the South Greensboro Street sidewalk project, not to exceed $415,000.
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DEPARTMENT: Planning
CONTACT INFORMATION: Christina Moon - 919-918-7325; Patricia McGuire - 919-918-7327; Arche McAdoo - 919-918-7439
INFORMATION: At the June 19, 2018 Board of Aldermen meeting, the Board authorized the Town Manager to select an engineering firm and award a contract with such firm for preliminary engineering services for the South Greensboro Street Sidewalk project. (Agenda materials: <https://carrboro.legistar.com/MeetingDetail.aspx?ID=571563&GUID=8D9F243F-FD61-409C-94BB-EA5D3DCFD69A&Options=&Search>=). Since that time, staff has completed a Request for Letters of Interest (RFLIO) process and preliminarily selected an engineering firm. NCDOT has completed its audit of the firm’s cost proposal of $414,398 and concurs with a lump sum of $395,342 for design services. This includes: preliminary design of the sidewalk (preparation of the bid packet), an operational analysis and pavement marking plan for the southernmost segment of the corridor from the South Greensboro Street roundabout to the Smith Level bridge which is on NCDOT’s resurfacing schedule for the near future, and the surveying and preparation of easement exhibits for right-of-way acquisition along the corridor.
The anticipated cost for the project is approximately $1,706,966. Orange County Transit Plan funds, estimated at $552,340, may be applied toward the local match. In accordance with NCDOT’s audit, the Town may seek 80-percent reimbursement of design related costs, up to $316,274. The preparation of right-of-way exhibits is typically considered an add-on to design costs. Due to the limited right-of-way along South Greensboro Street, staff requested a conservative estimate up front for project budgeting purposes.
Authorizing the Town Manager to select an engineering firm and to award a contract with the selected firm will allow the design work to begin in a timely manner.
FISCAL & STAFF IMPACT: The estimated cost for preliminary engineering services for the South Greensboro Street Sidewalk is $415,000: 80% federal ($316,274) and approximately 20% local match ($98,726). Transit funds would be used for the local match. Staff time for project management would also be needed.
RECOMMENDATION:r Staff recommends that the Board adopt the resolution (Attachment A) authorizing the Town Manager to negotiate and award a contract for preliminary engineering services for the South Greensboro Street Sidewalk project for an amount not to exceed $415,000.