TITLE: Title
A Request to Issue Street Closing Permits for the Annual Carrboro 10K Road Race, and the Gallop and Gorge 8K Road Race.
PURPOSE: The purpose of this item is to consider Street Closing Permit Applications submitted by Cardinal Track Club for the following annual road races:
• Carrboro 10 K Road Race
• Gallop and Gorge 8 K Road Race
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DEPARTMENT: Public Works
CONTACT INFORMATION: Daniel Snipes, 919-918-7432, dsnipes@townofcarrboro.org
INFORMATION: The Carrboro 10K and Gallop & Gorge 8K road races have been held annually in Carrboro for almost 20 years, sponsored by the Cardinal Track Club, and with the (paid) support of Carrboro Public Works and Carrboro Police. No in-person events were held in 2020, and the Four on the Fourth 4-Miler event in 2021 was held virtually. The Cardinal Track Club donates the net proceeds of the road races in Le Tour de Carrboro series to 6 local non-profit organizations, based in Orange County and has given out checks totally over $560,000 to-date.
In an effort to be more efficient, Cardinal Track Club has submitted two Street Closing Permit Applications, at one time, for the following races:
• Carrboro 10K Road Race: Saturday, October 2, 2021 from 7:50 am - 8:10 am. See Attachment A - Street Closing Permit Application (Carrboro 10K Road Race) and Attachment B - Town of Carrboro Event Pre-Application (Carrboro 10K Road Race). The road race follows the same routes as in previous years. See Attachment C - Carrboro 10K Race Map.
• Gallop and Gorge 8K Road Race: Thursday, November 25, 2021 from 6:30 am - 10:00 am. See Attachment D - Street Closing Permit Application (Gallop and Gorge 8K Road Race) and Attachment E -Town of Carrboro Event Pre-Application (Gallop and Gorge 8K Road Race). The road race will follow the same route as in 2019 when it modified the street plan in order to increase safety for participants. See Attachment F - Gallop and Gorge 8K Race Map.
Covid-19 Mitigation Strategies
Both the Carrboro 10K Road Race and Gallop and Gorge 8K Road Race will be held both in-person and virtually. In-person events will be conducted outdoors only, with masks and social distancing strongly encouraged before and after the actual run. Cardinal Track Club submitted the Orange County’s Covid Safety Plan Review Form for the Carrboro 10K Road Race. See Attachment G - Copy of Orange County Covid Safety Plan Review Form. In addition, Cardinal Track Club developed a COVID Mitigation Strategies document, which will be emailed to all participants 2 days prior to the actual event and is posted on its website. See Attachment H -Covid-19 Mitigation Strategies for the Carrboro 10K Road Race. Cardinal Track Club will develop appropriate Covid-19 mitigation strategies for the Gallop and Gorge 8K Road Race based on current data closer to the time of the event and State and Local recommendations.
Pursuant to Section 7-19 of the Town Code, a Public Hearing to receive public input prior to issuing a Street Closing Permit is not required for these particular events.
FISCAL & STAFF IMPACT: Applicant will be responsible for all costs incurred by Police and Public Works to facilitate the events. The Town will send the applicant an itemized bill for the final costs incurred by Police and Public Works per event. The applicant has paid the application fees.
RECOMMENDATION:r It is recommended that the Town Council approve the attached Resolution (Attachment I - Cardinal Track Club Street Closing Resolution) with the following stipulations:
1. Applicant shall post signs at roadway intersections along race courses, 5-7 days before the event, to notify the public about the running race.
2. Applicant will be responsible for all costs incurred by Police, Fire and Public Works to facilitate these events. Applicant will be sent an itemized bill for the final costs incurred by Police, Fire, and Public Works.