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File #: 22-14    Version: 1 Name:
Type: Agendas Status: Agenda Ready
File created: 1/11/2022 In control: Board of Aldermen
On agenda: 1/18/2022 Final action:
Title: Request to Authorize the Town Manager to Approve a Contract Amendment Related to Professional Planning Services for the Implementation of a Town-wide Comprehensive Planning Process. PURPOSE: The purpose of this item is for the Town Council to authorize the Town Manager to approve a contract amendment to extend the contract term and to increase the contracted amount for this project.
Attachments: 1. A - Teska _Amend1
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TITLE: Title
Request to Authorize the Town Manager to Approve a Contract Amendment Related to Professional Planning Services for the Implementation of a Town-wide Comprehensive Planning Process.
PURPOSE: The purpose of this item is for the Town Council to authorize the Town Manager to approve a contract amendment to extend the contract term and to increase the contracted amount for this project.
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DEPARTMENT: Town Manager, Planning, Finance

CONTACT INFORMATION: Patricia McGuire, Planning Director - 919-918-7327, pmcguire@townofcarrboro.org; Richard White, Town Manager - 919-918-7315, rwhite@townofcarrboro.org; Arche McAdoo, Finance Director - 919-918-7439, amcadoo@townofcarrboro.org

INFORMATION: On March 10, 2020, the Town Council authorized the Town Manager to negotiate a contract for professional planning services related to undertaking a Town-wide comprehensive Plan. The proposal submitted by Teska Associates, Inc., with the assistance of The Center for Neighborhood Technology and Lockamy Consulting Services, included a cost estimate of $180,451; the Town Manager was authorized to negotiate and award a contract up to $200,000. The contract was executed in early June 2020, for the originally estimated amount, with a completion date of January 31, 2022.

Proceeding with the process during the global pandemic required rethinking, reinventing, and adjusting nearly every aspect of the project's engagement and additional costs have accrued to reach the desired level of engagement. These costs are associated with the extensive communications strategy developed to overcome challenges of conducting the plan during a global pandemic. Among other actions, the number of interviews was significantly increased (from 15 to over 60). Multiple, targeted group sessions with were held, issues and opportunities reports were completed for a number of plan topics, the affordable housing analysis was expanded to calculate the local demand, three versions of the dra...

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