TitleLocal
Capital Project Ordinance for Chapel Hill High School Homestead Road Multiuse Path Project # U-4726DE Close-Out
PURPOSE: The purpose of this agenda item is to request that the Town Council consider approving additional funding to close-out the project with the North Carolina Department of Transportation (NCDOT), North Carolina Department of Environmental Quality (NCDEQ), and the Federal Highway Administration (FHWA)
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Department
DEPARTMENT: Planning, Zoning, and Inspections; Finance; Public Works
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Contact
CONTACT INFORMATION: Tina Moon, Planning Administrator, 919-918-7325; Arche McAdoo, Finance Director, 919-918-7345; Ben Schmadeke, Capital Projects Manager, 919-918-7424
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Council Direction
COUNCIL DIRECTION:
___ Race/Equity ____ Climate __X__ Comprehensive Plan ____Other
Council Direction Statement
Completion of this project will fulfill a long-standing goal of the Town to complete the Chapel Hill High School - Homestead Road multiuse path. The path has been in use since 2018, connecting the community with a safe route to school. The Town has committed to improving walkability and bikeability through adding greenways as detailed in the Comprehensive Plan.
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Information
INFORMATION: Allocating additional funding for this project will allow for all final outstanding issues related to greenway construction to be completed. Please see Attachment A for the complete list of items to be completed for project close out. This project was included as part of NCDOT’s Locally Administered Transportation Improvement Projects with funding from the FHWA. Project close-out is administered by NCDOT. NCDOT administrative tasks are billable to the Town per an existing municipal agreement between the Town and NCDOT. The Town has been working closely with NCDOT to identify project requirements and reimbursable costs. A settlement with the contractor who performed the work on the project was completed in 2020 which released them of all close-out and warranty responsibilities.
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Fiscal and Staff Impact
FISCAL IMPACT: The financial impact of this project ordinance will be $237,000 of assigned fund balance in the General Fund transferred to the Capital Projects Fund to undertake the required tasks to close-out the project.
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Recommendation
RECOMMENDATION: The Town Manager recommends that the Town Council approve Attachment B, a project ordinance to appropriate funds for work necessary to close out the project administration by NCDOT as required by the Municipal Agreement.
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