From:                                         David Andrews

Sent:                                           Friday, March 07, 2014 9:32 AM

To:                                               'Roger Stancil'; Donna Bell; Ed Harrison; George Ciancolo; Jim Ward; Jim Ward2; Lee Storrow (LeeStorrow.CH@gmail.com); Maria Palmer; Mark Kleinschmidt; Mark McCurry; Matt Czajkowski; Town Council; sally@ibiblio.org

Cc:                                               Loryn Clark; Judy Johnson; JB Culpepper; Ed Kerwin; Michael Talbert (mtalbert@orangecountync.gov); Amy Harvey; Catherine Lazorko; Dwight Bassett; Flo Miller; Jason Damweber; John Richardson; Mary Jane Nirdlinger; Ralph Karpinos; Sabrina Oliver; Damon Seils; Jacquelyn Gist; Lydia Lavelle; Michelle Johnson; publicemail; Randee Haven-O'Donnell; Sammy Slade; Patricia J. McGuire; Matt Efird

Subject:                                     RE: Rogers Road Efforts

 

Thanks Roger for this thorough and comprehensive response. I will send it to  the Carrboro Board of Aldermen. I will be happy to coordinate the scheduling of the next group meeting.

Thanks again and have a great day.

David

 

 

FYI

 

 

 

Thank you for your questions, David.  Please see information below (italics).  If you need additional information, please let me know.  I will also share this email with the Chapel Hill Town Council for their information since I assume you will share with the Board of Alderman.

First, our focus for this work has always been on the 86 parcels identified by the Task Force.

a.    Outreach Proposal – Make sure the Town is involved in the discussion to define the scope of work.
I would expect all of the partners (OWASA, Carrboro, County, Chapel Hill) will be part of defining the scope of work. We have begun putting something together for discussion by all. After we all met last year, along  with staff and representatives from OWASA,  the Jackson Center developed a draft scope of work for outreach into the Historic Rogers Road neighborhood. Their scope responded to questions raised by the Task Force (i.e. how was information being shared with the community? How many residents would be eligible for assistance based on income? How many of the 86 parcel owners would be interested in tapping on to the sewer line if constructed). We believe that the work of the Jackson Center, in partnership with RENA, will answer these and other important questions from a trusted third party and provide more information that would better inform decision making. We hope to have an updated draft scope of work soon and will forward to you as soon as possible.

b.  Make sure RENA is involved in the discussions.
Of course.
Apparently, they were left out of previous discussions between Chapel Hill and the Jackson Center.
We have not left them out of any discussions that I am aware of.  In fact, I met with David Caldwell and Minister Campbell personally to discuss the recommendation the Managers developed prior to discussion of this recommendation at a Task Force meeting.  In addition, we identified the Jackson Center because of their cross connections with RENA, David Caldwell and Minister Campbell.  Our conversations with the Jackson Center staff also lead us to believe that they have been in regular contact with RENA and the leadership is aware of the outreach plans.

c.   The Board expressed a desire for Orange County to administer the contract and for the Towns to reimburse Orange County for their previously agreed upon percentages.
That is what we have discussed.  Orange County would contract with both OWASA and the Jackson Center.  Towns would have agreements with County for reimbursement of costs.

d.   Report back to the Board with additional timeline information regarding the public outreach portion of the work.  
I assume this would be part of our ongoing communications.  We expect the draft scope of work from the Jackson Center will provide a timeline, deliverables, and detailed information about tasks to be completed. Once received, I envision we would all share this information with our elected officials so they are aware of the detailed outreach work.

 

I hope that we can get together again soon to discuss the scope of work for the preliminary engineering design as well as clarify these outreach efforts.

I am happy to meet when the group is ready.  Will you coordinate that time?

Roger