TITLE: Title
Consideration of approval of a Supplemental Agreement with NCDOT to receive additional STP-DA Funds for Homestead Road Multi-Use Path and to amend the Capital Project Ordinance for the project.
PURPOSE: The purpose of this item is for the Board of Aldermen to consider approving a Supplemental Agreement with NCDOT for the Homestead Road-Chapel Hill High School Multi-Use Path to provide $212,000 of additional STP-DA funds to the project and to authorize a $53,000 local match.
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DEPARTMENT: Planning
CONTACT INFORMATION: Christina Moon - 919-918-7325; Bergen Watterson - 919-918-7329; Patricia McGuire - 919-918-7327
INFORMATION: At the November 22, 2011 regular meeting, the Board of Aldermen awarded a contract for preliminary engineering to Kimley-Horn and Associates for the design of the Homestead Road Multi-use Path (TIP# U-4726-DE) also known as Phase 1B of the Bolin Creek Greenway. A copy of the Conceptual Master Plan for the Bolin Creek Greenway may be found at <http://nc-carrboro.civicplus.com/739/Greenways>.
On July 9, 2015 Town staff advertised the project and only received one bid. On October 8th, staff re-advertised the project and received three bids. The lowest bid, submitted by Fred Smith and Company, out of Raleigh, is more than $265,000 higher than the Engineer’s estimate.
Town staff has an opportunity to seek additional monies from the MPO as part of the FY 2017 STP-DA and TAP funding for Regional Bicycle and Pedestrian projects. A request for $212,000 in additional funds would require $53,000 as the local 20% match; funding would be available in October of 2016. The additional funding would better enable the Town to select the low bidder and submit the appropriate documentation to NCDOT to request concurrence and formally award the contract to Fred Smith and Company.
A resolution authorizing the Town Manager to execute a Supplemental Agreement with updated terms and to allocate the additional monies for matching funds is provided as Attachment A. A copy of the amended Capital Improvement Project Ordinance, is provided as Attachment B. Staff are working with NCDOT to extend the milestone dates one final time, to ensure that the project is completed within an approved time period.
Staff is also working with the selected contractor and the CEI to evaluate the starting dates for the project taking into account the upcoming winter season and to ensure that the contractor extends the bid price until notice of NCDOT’s concurrence.
FISCAL & STAFF IMPACT: To date, a total of $977,730 has been appropriated for this project. The addition of $265,000 would increase the total amount appropriated for this project to $1,242,730; and require a 20% match of $53,000.
RECOMMENDATION:r Staff recommends that the Board of Aldermen approve the resolution in Attachment A approving the Supplemental Agreement and the Capital Project Ordinance in Attachment B.