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File #: 17-202    Version: 1 Name:
Type: Agendas Status: Passed
File created: 6/7/2017 In control: Board of Aldermen
On agenda: 6/20/2017 Final action: 6/20/2017
Title: Designation of Fund Balance for FY 2016-17 Budget Items Not Yet Spent or Encumbered PURPOSE: The Board of Aldermen is requested to designate fund balance in the General Fund to carry over to next year for certain budget items where funds have not been spent or encumbered.
Attachments: 1. Resolution - Designated Fund Balance 2013-14
TITLE: Title
Designation of Fund Balance for FY 2016-17 Budget Items Not Yet Spent or Encumbered

PURPOSE: The Board of Aldermen is requested to designate fund balance in the General Fund to carry over to next year for certain budget items where funds have not been spent or encumbered.
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DEPARTMENT: Finance

CONTACT INFORMATION: Arche McAdoo, 918-7439

INFORMATION: The Town Manager has identified several projects totaling $161,052 in the FY 2016-17 adopted general fund budget where funds appropriated by the Board have not been spent or encumbered. These funds will be needed when projects are developed or designed and a vendor identified for the service or item. Funds for budgeted projects or commitments made by the Board, if not spent, will accrue to unrestricted fund balance within the General Fund at June 30, 2017.

As part of the transition from one fiscal year to the next, Finance requests all departments to identify budgeted projects that are not completed so that the funding for these unspent budgeted items may be considered for set aside at year-end to be available at a future date when needed. This avoids possible interruption of the project planning or implementation. By designating fund balance for the use of these budgeted, but unspent or not encumbered funds, allows for a more accurate presentation of the undesignated fund balance portion of the General Fund in the annual audit report.

The resolution to designate fund balance (Attachment A) authorizes the carryover to next fiscal year of unexpended budget balance for specified item(s) contingent upon confirmation of the actual amount by the independent audit for the year ending June 30, 2017. The Town Manager is also authorized to transfer these funds to the appropriate department.

FISCAL & STAFF IMPACT: The budget items identified total $161,052 to be carried over from FY 2016-17 to FY 2017-18. If not carried over, an appropriation in the FY 2017-18 budget would be necessary to cont...

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