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File #: 21-156    Version: 1 Name:
Type: Agendas Status: Agenda Ready
File created: 5/5/2021 In control: Board of Aldermen
On agenda: 5/11/2021 Final action:
Title: Request to Approve a Resolution Authorizing the Town Manager to Award a Contract for Commissioning Agent Services for the 203 Project. PURPOSE: The purpose of this item is for the Town Council to consider authorizing the Town Manager to award a contract to Affiliated Engineers Inc. (AEI) of Chapel Hill for Commissioning Agent Services for the 203 Project.
Attachments: 1. Attachment A - Resolution for Commissioning Agent, 2. Attachment B - Commissioning Agent Firms Evaluation Table, 3. Attachment C - Los Alamos National Laboratory Sustainable Design Guide Ch 9, 4. Attachment D - Town of Carrboro RFQ for CxA
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TITLE: Title
Request to Approve a Resolution Authorizing the Town Manager to Award a Contract for Commissioning Agent Services for the 203 Project.

PURPOSE: The purpose of this item is for the Town Council to consider authorizing the Town Manager to award a contract to Affiliated Engineers Inc. (AEI) of Chapel Hill for Commissioning Agent Services for the 203 Project.
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DEPARTMENT: Public Works

CONTACT INFORMATION: Ben Schmadeke - 919-918-7424, bschmadeke@townofcarrboro.org; Joe Guckavan - 919-918-7427, jguckavan@townofcarrboro.org; Arche McAdoo - 919-918-7439, amcadoo@townofcarrboro.org

INFORMATION: The 203 Project Ordinance dated February 11, 2020 includes a budget for professional services in the amount of $3,549,095.00. Commissioning is a professional service that ensures building performance. For more information on building commissioning and its value to the owner, please reference Attachment C: Los Alamos National Laboratory Sustainable Design Guide, Chapter 9: Commissioning the Building.

Town Staff issued a Request for Qualifications (RFQ) for Commissioning Agent Services on January 10, 2021, please see Attachment D for RFQ. Outreach[AM1][AM2] to minority/women-owned businesses included advertisement on the state Historically Underutilized Business (HUB) website and the Triangle Tribune, a minority business publication. Additionally, the advertisement was posted on the Town's website, advertised in the News and Observer and posted to the State Procurement Portal website.

Eleven Letters of Interest (LOIs) were received. An evaluation committee was formed including staff from Public Works, Finance, Planning as well as Orange County. The LOIs were scored from 0 to 100 based on the evaluation criteria outlined in the RFQ. The[AM3][AM4] top 3 firms were subsequently interviewed by the committee and further evaluated[AM5][AM6] by the committee using pre-established questions. Please see Attachment B: Com...

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